HR Assistant - Payroll

Company Description

Multifamily Property Management

Job Description

The Human Resources Assistant will provide general administrative support to the Payroll Team within the Human Resources Department. 

Hourly Pay Range: $22 - $24

DUTIES AND RESPONSIBILITIES

• Closely monitors Termination Notice memos for Loss of Management Properties.
• Creates Loss of Management tracking spreadsheets to ensure timely reporting of lay-offs and internal transfers, whenever possible.
• Updates Loss of Management tracking spreadsheets whenever HR is notified of Termination
  Notice changes.
• Facilitates communication and collaborates with the Recruiting Team and the Portfolio Manager/Director to initiate employee placement in an effort to retain employees, ensuring a smooth internal transfer process.
• Follows up on internal transfer statuses with the Recruiting Team and Payroll Team.
• Manages and prioritizes incoming inquiries from the general ticketing system for Voluntary Resignations & Lay-Offs.
• Escalates issues, including lack of communication, to the one-up supervisor, as needed.
• Educates and informs employees and managers on proper timing, notification, procedure, etc., regarding Voluntary Resignations and Lay-Offs.
• Clearly communicates expectations of timely notification/delivery of the final check and separation documents to the separating employee(s).
• Collects and prepares separation packets for payroll purposes, including resignation letters, questionnaires, etc., if applicable, ensuring accurate and timely processing of employee separations and final pay.
• Creates Housing Termination Letters for separating employees who receive Employee
  Housing Allowances.
• Provides all state specific required separation documents to the separating employee.
• Manages payroll tasks related to bonus processing, employee time card review, discrepancies, errors, & processes edits, if needed.
• Monitors and follows up on time card corrections and bonus payments to ensure accuracy and
  timely processing.
• Works with the Employee Relations Team to address discrepancies or complaints related to bonuses, ensuring accurate and timely payment.   
• Identifies late separations and lay-offs, calculates the number of days/hours of Waiting Time Penalty Pay, if applicable, and immediately provides the information to the Payroll Team.
• Updates HR Information System with employee status changes, supervisor/team reassignments, & earnings changes daily.
• Maintains filing of employee separation documents daily.
• Tracks future voluntary resignations & lay-offs by calendaring reminders to follow-up with the supervisor regarding missing or incomplete separations documents, including the finalized time card completed through the last day of employment to ensure timely processing of the employee’s final pay.
• Reviews internal transfer timecards, and pays in payroll, to confirm hours and earnings are billing the correct client/property code.
• Provides administrative support to the Payroll Team and HR/Payroll Manager.
• Performs additional HR and Payroll related tasks and projects as assigned by the HR/Payroll Manager.

PHYSICAL DEMANDS

• Must be able to view computer screens, mobile devices, and other electronic equipment for extended periods of time where visual strain may result.
• Must be able to operate computer keyboard and/or mouse for extended periods of time where finger, hand, and wrist strain may result.
• Must be able to push, pull, lift, carry, or maneuver weights of up to ten (10) pounds independently and twenty-five (25) pounds with assistance.

Qualifications

Minimum Requirements:

• OUR IDEAL CANDIDATE has 0-2 years of verifiable experience in an administrative or Human Resources support role.
• High school diploma or equivalent
• Reliable, assertive, and detail-oriented 'can-do' team player with exceptional written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive situations with tact and professionalism.
• Knowledge of or the ability to quickly learn employment laws and regulations
• Must be proficient in speaking, reading, and writing in English. Bilingual in Spanish is a bonus.
• Ability to pass a full background check and drug screening
• Strong computer skills, proficient with Google Suite (Gmail, Sheets, Docs, etc.), Microsoft Office Suite (Word, Excel, etc.), and Adobe Acrobat
• Familiarity with HR Information Systems (UKG Pro, payroll software) is a plus
• Excellent interpersonal, organizational, and time management skills
• Must be able to type 50 wpm

Skills Required:

• Customer Service
• Basic Computer Usage
• Google Suite (Gmail, Google Sheets, Google Docs, etc)

Additional Information

ESSENTIAL ATTRIBUTES

• Embracing and exemplifying our HEART core values and incorporating them into every task performed and every interaction with clients, supervisors, team members, colleagues, residents, vendors, etc.
• Positive influencing, interpersonal, and communication skills are essential.

Why look at FPI for your next career step? We are one of the largest third-party 100% fee-managed Property Management companies in the nation, an industry leader in both the Conventional and Affordable Housing spaces, managing over 850 communities (~150,000 units) across the country, and employing ~3,500 team members. We offer comprehensive compensation and benefits packages (employee-only employer-paid plan available), ongoing training, and plenty of opportunities to grow your career. Come join Team FPI!

EEO/EVerify Statements

FPI Management is an Equal Opportunity Employer. All qualified applicants are encouraged to apply. FPI Management participates in the E-Verify program.