What are the responsibilities and job description for the Leasing Consultant position at FPI Management, Inc.?
Job Description
The Leasing Consultant is the community's sales representative and is responsible for interacting with residents (potential and existing) on behalf of FPI to assist with viewing/touring the property, providing accurate information about each apartment home, properly process rental applications, secure lease agreements from qualified persons, and participate in lease negotiations and renewals. The Leasing Consultant is responsible for conducting all job duties in accordance with Fair Housing Laws and Company policy, and supports the overall objective of meeting the expectations of the Client, based on the respective financial operating budget and management agreement.
DUTIES AND RESPONSIBILITIES
Duties in addition to Property AccountantProvide support to assigned portfolio
Work with Assistant Controller in reviewing monthly financials.
Manage tracking distributions, audits, financials, etc
Review and finalize audit entries for assigned portfolio(s)
Work with the Assistant Controller to complete client requests and answer questions.
Provide training for Property Accountant’s in assigned portfolio, focusing on consistency and accuracy.
Perform additional duties as required by portfolio assignment.
FinancialA. Analyze General Ledger by confirming balances in all accounts.
Verify expenses are in appropriate accounts.
Determine what accrual expenses need to be recorded.
Create Excel spreadsheet reports when needed.
Produce preliminary reports for review and finalize reports once approved.
Balance year end records following recording of year end audit entries.
Ability to differentiate various reports and understand how each report affects other reports.
Ability to determine and record year end closing entries to close the books of the preceding year.
Accounts PayableReview and input a/p invoices received from sites; verifying accuracy of coding and allocation of expenses; using detail description for all expenses B. Produce weekly Aged Trials (listing of outstanding a/p invoices) for approval C. Create check run for approved a/p invoices D. Match checks to appropriate invoices; mail check 3.
Cash ControlMaintain accurate monthly cash logs by recording deposits banked by on-site staff and weekly check runs B. Deposit all miscellaneous income and record on cash logs C. Reconcile monthly cash logs with bank statements
Journal EntriesAbility to determine and record accrual basis journal entries such as vacancy loss, property tax expense, property insurance expense, expenses incurred but not invoiced
Ability to determine and record any reversing entries needed
Ability to determine and record year end closing entries to close the books of the preceding year
Ability to determine accounts affected and record year end auditors adjusting entries
Communication SkillsAbility to relate to Portfolio Managers, Community Directors and/or Owners transactions recorded on monthly financials.
Communicate with On-Site Staff when needed with regards to deposits, a/p invoices, check requests, etc. whether via telephone or email.
Ability to communicate whether verbal or written with Portfolio Managers, Community Directors and/or Owners regarding issues concerning their property in a timely manner.
Ability to communicate with various vendors, to obtain a/p invoice copies, resolve a/p invoice issues.
Assist Annual AuditsWork with Assistant Controller to assist with tracking/providing Auditors any needed schedules or supporting documents for assigned portfolio(s)
Review and finalize audit entries for assigned portfolio(s)
Print out annual reports required by each auditor
Box up annual property files
Communicate with auditors (either verbal or written) in a timely manner in response to questions about various transactions and/or journal entries made during preceding year
The Leasing Consultant is the community's sales representative and is responsible for interacting with residents (potential and existing) on behalf of FPI to assist with viewing/touring the property, providing accurate information about each apartment home, properly process rental applications, secure lease agreements from qualified persons, and participate in lease negotiations and renewals. The Leasing Consultant is responsible for conducting all job duties in accordance with Fair Housing Laws and Company policy, and supports the overall objective of meeting the expectations of the Client, based on the respective financial operating budget and management agreement.
DUTIES AND RESPONSIBILITIES
Duties in addition to Property AccountantProvide support to assigned portfolio
Work with Assistant Controller in reviewing monthly financials.
Manage tracking distributions, audits, financials, etc
Review and finalize audit entries for assigned portfolio(s)
Work with the Assistant Controller to complete client requests and answer questions.
Provide training for Property Accountant’s in assigned portfolio, focusing on consistency and accuracy.
Perform additional duties as required by portfolio assignment.
FinancialA. Analyze General Ledger by confirming balances in all accounts.
Verify expenses are in appropriate accounts.
Determine what accrual expenses need to be recorded.
Create Excel spreadsheet reports when needed.
Produce preliminary reports for review and finalize reports once approved.
Balance year end records following recording of year end audit entries.
Ability to differentiate various reports and understand how each report affects other reports.
Ability to determine and record year end closing entries to close the books of the preceding year.
Accounts PayableReview and input a/p invoices received from sites; verifying accuracy of coding and allocation of expenses; using detail description for all expenses B. Produce weekly Aged Trials (listing of outstanding a/p invoices) for approval C. Create check run for approved a/p invoices D. Match checks to appropriate invoices; mail check 3.
Cash ControlMaintain accurate monthly cash logs by recording deposits banked by on-site staff and weekly check runs B. Deposit all miscellaneous income and record on cash logs C. Reconcile monthly cash logs with bank statements
Journal EntriesAbility to determine and record accrual basis journal entries such as vacancy loss, property tax expense, property insurance expense, expenses incurred but not invoiced
Ability to determine and record any reversing entries needed
Ability to determine and record year end closing entries to close the books of the preceding year
Ability to determine accounts affected and record year end auditors adjusting entries
Communication SkillsAbility to relate to Portfolio Managers, Community Directors and/or Owners transactions recorded on monthly financials.
Communicate with On-Site Staff when needed with regards to deposits, a/p invoices, check requests, etc. whether via telephone or email.
Ability to communicate whether verbal or written with Portfolio Managers, Community Directors and/or Owners regarding issues concerning their property in a timely manner.
Ability to communicate with various vendors, to obtain a/p invoice copies, resolve a/p invoice issues.
Assist Annual AuditsWork with Assistant Controller to assist with tracking/providing Auditors any needed schedules or supporting documents for assigned portfolio(s)
Review and finalize audit entries for assigned portfolio(s)
Print out annual reports required by each auditor
Box up annual property files
Communicate with auditors (either verbal or written) in a timely manner in response to questions about various transactions and/or journal entries made during preceding year
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