Procurement Specialist

Who We Are:

Franklin County Children Services (FCCS) is a large, metropolitan child welfare agency with more than 300 caseworkers and 400 support staff members dedicated to child protection and family stability. FCCS believes in investing our time and resources to attract and hire an engaged, talented, and diverse workforce that is committed to protecting children by strengthening families.

What We Offer You:

• Hiring Bonus up to $1,500
• Quality, Low Premium Medical, Dental and Vision Insurance
• Generous Vacation, Sick and Personal leave accruals and 11 paid holidays
• Retirement Pension through the Ohio Public employment Retirement System
• 457(b) retirement savings plan through Ohio Deferred Compensation
• No Cost Life Insurance Coverage up to $50,000
• Tuition Reimbursement
• EAP Program
• Additional Raisesover the next three years (based on continuous service)
• Personal and Financial Wellness opportunities through the Franklin County ThriveOn Program

Job Title: Procurement Specialist
Location: 855 - Contracts
Job Type: Full-Time
Starting Salary: $23.42

What You’ll Do - Key Responsibilities:

Reviews and analyzes proposed contracts for compliance to agency and/or government rules, regulations, and standards; negotiates contract changes, monitors contract compliance; manages procurement activities to secure agency and client services; serves as technical/information resource to FCCS staff regarding procurement and contracting; assists in planning and reporting about purchased services. The employee will help the agency achieve CFSR standards and help ensure service delivery that focuses on Safety, Permanency and Wellbeing for the families served by the agency. The employee is committed to practicing cultural competence by: working respectfully and effectively with people of all cultures, classes, races, genders, ethnic backgrounds, religions, sexual orientations, mental and physical abilities, ages and appearances in a manner that recognizes, affirms and values the worth of individuals, families and communities and protects and preserves the dignity of each.

Essential Duties and Responsibilities:

• 75% Prepares RFP and ITB solicitation documents and manages the RFP/ITB process, including compliance with statutes, rules and regulations related to procurement; prepares correspondence related to RFP/ITB’s questions, amendments, and contract award; participates in negotiating contract terms and contract amendments with providers and FCCS staff; prepares contract and related documents for signature; monitors contracts for compliance with terms and conditions.
• 20% Assists in development and maintenance of records control systems for RFP and ITB solicitations, contracts, reports and supporting documentation; prepares contract documents and Board Actions; prepares vendor correspondence. Assists with and/or prepares schedules related to contract expirations/ renewals, prepares and maintains procurement schedules; prepares and maintains Board Action schedules related to contracts.
• 5% Performs other related duties as assigned.*

*Other related duties may include handling cases from Intake, if needed and if determined by HR to be qualified to do so.

Training Expectations:

In addition to the required FCCS training mandates, the selected employee will be required to complete additional courses offered through NIGP: The Institute for Public Procurement or equivalent training authority. If the selected employee does not currently hold a certification through the Universal Public Procurement Certification Council (UPPCC) or other approved certifying body, they will be required to obtain the Certified Professional Public Buyer (CPPB) certification based on eligibility requirements through UPPCC.

Supervisory Responsibilities:

• None

What You’ll Bring to FCCS:

Minimum Qualifications:

• Knowledge of government procurement and contracting procedures.
• Good written and verbal communication skills.
• Strong attention to detail along with and critical thinking skills.
• Ability to work independently and in a team setting.
• Ability to effectively multitask is important.
• Ability to calculate fractions, decimals & percentages and to read & write common vocabulary plus 3 courses in accounting covering budget methods and procedures (or 3mos. exp.).
• One course in written communication (or 1 mo. exp.).
• 100 hrs. training in oral communication (or 1 mo. exp.).
• One course in public relations (or 1 mo. exp.) or equivalent.

Preferred Qualifications:

• Master’s or Bachelor’s degree in business or public Administration and minimum two years exp. in government procurement including contract administration.
• Knowledge of procurement statutes, rules and regulations.
• Advanced skills in Microsoft Office Word and Excel.

Certifications or Licensure:

• Certification in public procurement is preferred.

American with Disabilities Specifications

Physical Requirements:

• Ability to operate standard office equipment in the performance of job functions (e.g., telephone, calculator, printer, scanner, computer, copier, automobile) .
• Ability to sit for prolonged periods of time while working on a computer.
• Ability to occasionally lift and move objects weighing 10 – 15 lbs.
• Occasional pushing, pulling, kneeling, reaching, and standing.

What is the Work Environment Like?

• Typical hybrid office environment with eligibility to work remotely.

How to Apply:

• Please email your updated resume and a completed application to fccshr@fccs.us.
• For information on FCCS, including employee benefits and our company culture, visit our website at https://externalfccsapps.fccs.franklin.oh.us/FCCSForms/Employment.aspx#!/jobs/list

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Type: Full-time

Pay: From $23.42 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person