Accounting Office Manager

The Accounting Office Manager at Freeland Chevy Superstore will be responsible for overseeing and managing the daily financial operations of our dealership. This individual will play a key role in maintaining accurate and timely financial records, ensuring compliance with accounting standards and regulations, and providing support to the dealership's management team. The ideal candidate will have a strong background in accounting and finance, excellent organizational skills, and proven leadership abilities. This is a full-time, individual contributor role in the automotive industry located in Nashville, Tennessee.

Responsibilities

• Serves as a liaison between the accounting office and all other departments.
• Analyzes and organizes office operations and procedures.
• Maintains and orders all dealership office supplies.
• Manages and maintains the dealership internal CTP program.
• Process the annual renewal of dealer plates.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Reconciles and processes dealer reserve payments.
• Processes daily bank posting.
• Process daily SmartCash cash posting. Back up for daily vehicle floorplan payoff.
• Process monthly bank reconciliation.
• Maintains an effective cash management system. Conducts quarterly cash drawer audits.
• Controls petty cash amounts for dealership and sales department. Reconciles weekly sales spiff bag.
• Reconciles and reviews all accounting schedules and addresses aging items.
• Approves adjustments to inventory and receivable accounts.
• Processes daily and monthly ACH transactions.
• Review monthly redline expense reports and accruals.
• Provides weekly reports to managers on aging items – Friday Five
• Assists with annual 1099 IRS reporting.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Assists controller with month end close out and prepares all checklists and templates.
• Ensures compliance with all government regulations.
• Posts payroll on a timely basis.
• Administers charge-back program for late charges to inventory.
• Prepares sales commission/chargeback detail reports.
• Provides backup to the payoff of vehicle floor plan and works with bank representatives.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Cross-trains a qualified substitute for assistant controller.
• Keeps an updated file of all dealership job descriptions.

Qualifications

•  Bachelor's degree in accounting, Finance, or a related field preferred. 
•  Minimum of 2-5 years of experience in accounting or finance, preferably in the automotive industry.
•  Strong knowledge of accounting principles and standards.
•  Experience with accounting software, preferably Dealertrack DMS.
•  Excellent organizational and time-management skills.
•  Strong attention to detail and accuracy.
•  Ability to work independently and take initiative.
•  Strong communication and interpersonal skills.
•  Proficient in Microsoft Office, particularly Excel.
•  Ability to adapt to changing priorities and deadlines.