What are the responsibilities and job description for the Travel Coordinator position at Freeman Company?
About Us
Freeman is a global leader in events. Whether virtual, in-person, or hybrid, Freeman is on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 95-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
It is the responsibility of the Transportation Coordinator to perform routine travel related tasks for company employees. Professionally interacts with team members and third-party vendor/partner representatives to provide the highest level of service excellence.
This position will support our Event and Exhibit Services team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show site 2-3 days per week based out of Nashville, TN.
Essential Duties & Responsibilities
- Coordinate travel, per diem, accommodation, and other travel related requirements for employees.
- Act as the primary point of contact for travelers, corporate travel office, travel management agency, and third-party travel companies to resolve any travel related issues or concerns.
- Work with Sr Director of Travel and the Procurement team to secure appropriate regional hotel accommodation for specific destinations and participate in company vendor request for proposals (RFP).
- Ensure all travel is reasonable and accommodating for our travelers while adhering to our travel and expense policy, safety policy, and high level of duty of care.
- Coordinate with corporate travel office, as appropriate, to secure travel arrangements for group travelers.
- For travel related purposes, appropriately use and manage Corporate Travel Card and Purchase Card.
- At least monthly, obtain all receipts and statements for purchases made with Corporate Travel Card and Purchase Card and reconcile the accounts.
- Set a standard for safe and efficient travel operations.
- Generate reports as requested by management and reconcile report discrepancies and problems.
- Perform other duties as assigned.
Education & Experience
- High School Diploma required.
- Associates Degree preferred.
- Two or more years of relevant and recent experience.
- Strong Microsoft Office skills.
- Strong interpersonal and organizational communication skills.
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
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