School secretary

FREEMAN HIGH SCHOOL SCHOOL

SECRETARY - High School - Mon-Fri - 7.0 hrs / day - 200 Days

SUMMARY :

A Secretary , under the supervision of the Principal, is responsible for performing secretarial duties in daily operations of the school office.

This position may include, but not be limited to, the following performance responsibilities, qualifications, knowledge, skills and abilities.

Exhibits a professional attitude at all times and a willingness to work with others in a positive, cooperative and pleasant manner.

Promotes customer service. Communicate in a pleasant, courteous, effective, and intentional manner. Adhere to Freeman School District Expectations for Employment.

Greets and assists students and parents, answers phones / doors, acts as principal’s / department representative, in a positive, professional manner, when meeting parents and / or general public.

Maintains absolute confidentiality.

• Prepares a variety of written materials such as documents, correspondence, report cards, reports for principal and special education staff, and information to parents via weekly / biweekly newsletter, voice messages, reader boards, websites and other means of communication.
• Maintains student records for P-12 regular education and special education students. Maintains / manages student registration, attendance and the student information systems for reporting data for P-12.
• Oversees data entry for registration and transcript management.
• Maintains a variety of records for the purpose of providing documentation in accordance with administrative and legal requirements.

Participate in retention and disposition of records according to the Washington State Retention Schedule.

• Manages multiple tasks simultaneously while dealing with significant disruptions.
• Prepare correspondence, student records, requisitions, purchase orders, bills, statements, receipts, checks, or other documents, copying information from one record to another.

Prepare and distribute mail.

• Organizes and directs the work of assigned office student helpers.
• Handles funds (e.g., lunch monies, fees, fines, receipting, bank deposits, and field trips, etc.) in compliance with district policies (as assigned).
• Maintains ASB records purchase orders, track sales and payments, balance to bank and district monthly. Assists Athletic Director.
• Administers first aid and determines whether ill students need immediate care, professional help, parental notification or excused temporarily to sickroom.
• Maintain and manages supplies and equipment inventories.
• Operate and ensure maintenance of office equipment, including office machines, computers and printers.
• Attends workshops and trainings to stay current and abreast of updates.
• Ability to independently make decisions that align with district policy and administrator expectations.
• Demonstrate appropriate computer skills, including the ability to create and modify documents and to adapt to new technologies.
• Ability to remain calm in high stress situations.
• Other duties may be assigned.

QUALIFICATIONS :

To perform this job successfully, an individual must be able to be a team player and perform each essential duty proficiently.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong computer skills and knowledge and skills to include but not limited to Microsoft Suites, Google Workspace, and Outlook.
• Bookkeeping experience preferred.
• Skyward experience preferred.
• High school diploma or general education degree (GED); and one to three months related experience and / or training; or equivalent combination of education and experience.
• Job related experience with increasing levels of responsibility is required.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Write routine reports and correspondence using proper language and spelling. Ability to speak effectively with patrons or employees of organization.

Ability to apply mathematical operations to such tasks as adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand;

use hands to finger, handle, or feel objects; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.

• The employee may occasionally lift and / or move 25 pounds or more.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

TERMS OF EMPLOYMENT

• Secretary Classification on Public School Employees of Washington Salary Schedule
• School year position : 7 hours per day and 5 days per week
• 200-day position
• District may revise assignment and job location as needed
• Benefits Medical / Dental / Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick leave, personal days, and paid holidays.
• This position is represented by Public School Employees of Washington

CLEARANCES & TRAINING

• WSP / FBI Background Check
• Mandatory School Safety Training
• CPR Certified

Freeman School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following employee has been designated to handle questions and complaints of alleged discrimination :

Civil Rights, Title IX, and Section 504 Compliance Coordinator :

Randy Russell, rrussell@freemansd.org, 509-291-3695, 15001 S Jackson Rd. Rockford, WA 99030

Last updated : 2024-05-12