What are the responsibilities and job description for the Office Manager position at FreePower?
At Aira, we're doing some exciting things in the wireless charging space. You may have seen us on Shark Tank! Since then we have developed over 150 patent assets, won our 2nd CES Innovation Award, and were named the 5th most innovative company by Fast Company.
Working with us means writing the next chapter for wireless charging technology, and putting your name on projects that will change the landscape of an entire industry. Be seen, be heard, launch your very own ideas into orbit, and celebrate every professional triumph alongside a small (but mighty) team of innovators just like you.
We're looking for an Office Manager with experience balancing various HR and Accounting responsibilities in order to help the company operate smoothly. Ideally you are incredibly organized and enjoy supporting multiple people to create a positive environment for all!
For more information, visit us at freepower.io
Day to Day Responsibilities:
*This position requires relocation to the Greater Phoenix, Arizona area.
- Manage the day to day office activities by organizing and executing office operations and procedures, controlling office correspondences, designing filing systems, reviewing and approving supply requisitions, and executing all general clerical functions.
- Process future new employee onboarding and ensure employee records are in compliance and well maintained.
- Prepare and maintain financial reports, including balance sheets, income statements, and reports to management.
- Manage general accounting activities and bookkeeping.
- Prepare bi-weekly payroll, process hourly employee time sheets, and assist employees with any payroll discrepancies.
- Establish and monitor all record keeping by defining procedures for retention, protection, retrieval, transfer, and disposal of company records and sharing information to leadership or designated personnel as needed.
- Support all contract and price negotiations for office vendors, service providers, office leases and other office operations partners in partnership with leadership.
- Ensure facilities are clean, organized, and safe for employees and visitors.
- Greet guests and accept incoming deliveries ensuring both arrive to their appropriate destination.
- Manage the planning and execution of company activities or events.
- Monitor and maintain office supply inventory and incoming / outgoing mail.
- Maintain a safe, secure, and pleasant work environment.
- Supports any business scheduling or meeting preparation needs.
- Assist the team with any additional or last minute projects as requested.
Basic Qualifications:
- Bachelor's Degree in Business
- 3 years of experience leading daily office operations
- Experience with tools and systems such as QuickBooks, TriNet, DocuSign, Google Suite
- Experience managing financial reports and HR systems
- Exceptional organizational skills and meticulous attention to detail
- Ability to work independently and prioritize tasks effectively
- Creative problem solving and ability to remain calm under pressure to identify solutions
- Excellent time management skills and proven ability to prioritize multiple tasks
