What are the responsibilities and job description for the Administrative Support Specialist Services position at Galactic Network Integrators, INC?
Administrative Support Specialist Services
- • Review and proofread outgoing correspondence for internal guidance and leadership approval and notifies writers to any conflict with the file or alternative methods from policies or leadership changes and provides recommendations to resolve discrepancies.
- • Verify all documents for accuracy and completeness;
- • Receives incoming communication, memos, or executive correspondence on behalf of the senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- • Summarize content of incoming correspondence and other documents/materials for the executive viewpoints; draw attention to important matters and offer subject matter expertise related to administrative/clerical matters to resolve discrepancies; and coordinates the new information with background office sources.
- • Maintain office calendar, schedule meetings/appointments and reminders, assist with travel arrangements, attend to logistics for arranging meeting rooms and coordinate read-ahead materials, i.e., draft/prepare meeting agenda, assist taking meeting notes, print documents/presentations, create binders, and other materials.
- • Manage and attend meetings, take notes, record minutes, annotates commitments made by executive during meetings, and assist with coordinating staff implementation, and capable of taking and transcribing dictation.
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