What are the responsibilities and job description for the Office Manager - MWK position at Gateway Classic Cars?
JOB DESCRIPTION
Responsible for performing a variety of duties on behalf of the company; Serves visitors by greeting and welcoming them; Invoices customers and receives payments; Audits all company files; Maintains office; Supports other staff members when schedule and workload permit.
RESPONSIBILITIES
- Backing up Editing and Posting Pictures and Videos
- Uploading vehicle information to website for posting
- Handling Cash – Making Bank runs
- Auditing Consignment and Sales Paperwork
- Inputs invoices and receives payments
- Process documents for state registration, filling out the proper paperwork and ensuring that tax and title documents are also filled out accurately and in a timely manner
- Assist in drives for videos
- Consignment lead lookups
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Running Errands for the Showroom
- Welcomes visitors by greeting them, in person or on the telephone; inquires the nature of their business and directs them to appropriate person
- Maintains front of house presentation; clean and stocked snack area, posters rolled and made available for our guests
- Manages showroom’s Caffeine and Chrome budget; this includes handling the shopping for the event
- Works all Gateway Caffeine and Chrome events and Holiday Party
- Attends car shows as needed
- Backing up other employees with duties such as but not limited to taking pictures, taking/editing/posting videos, scanning/emailing documents to accounting, cosigning incoming vehicles, attending car shows, preparing temp tags, etc.
- Staying up to date on pending vehicles, including calling customers for updates on missing information and keeping spreadsheet updated
- Staying up to date and keeping staff organized on what vehicles need photos, videos, and descriptions
- Occasionally you may be asked to train new Office Managers or provide back up to other showrooms, some travel may be required
- Serve as liaison with landlords and 3rd party vendors
- Ensuring vehicle keys are organized and put away
DUTIES AND RESPONSIBILITIES (in addition to the above for showrooms without a Showroom Assistant)
- Taking, editing, and uploading pictures of inventory
- Taking, editing, and uploading videos of inventory
QUALIFICATIONS
- High School Diploma or equivalent required
- 2 Years of Customer Service Experience
- 2 Years of Cash Handling Experience
KEY COMPETENCIES
- Leadership in a team atmosphere
- Problem Solving
- Thoroughness
- Attention to Detail
- Deadline Oriented
- Time Management
- Data Entry Management
- General Math Skill
- Basic Internet
- Telephone Skills
- Verbal Communications
- Organization
- Phone Skills
- Supply Management
- Listening Skills
- Resolving Conflict
- Multi-tasking
- Microsoft Office Skills
- QuickBooks Enterprise Software Paint Shop Pro or other photo editing software
HOURS
Our Showrooms are open Monday-Saturday, 8:45am - 5:15pm. Office Managers are required to work Monday-Friday each week and the last Saturday of the month.
PAY
$40,000 - $55,000 based on experience
BENEFITS
- Medical, Dental, Vision available 1st of the month after 30 days
- 401K available after 6 months
- Paid Vacation starts accruing after 90 days
- Short-Term and Long-Term Disability after 1 year
HOW TO APPLY
All applicants are required to apply online through our application system at….
NO PHONE CALLS PLEASE OR WALK-INS
Salary : $40,000 - $55,000
