Site Director - Pivot

HUMAN LEARNING SYSTEMS POSITION DESCRIPTION SITE DIRECTOR

Position Title: Site Director

FLSA: Exempt

Location: Springdale/PIVOT Job Corps Center

Reports to: Center Director

The Site Director position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally funded residential and non-residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24.

Summary of Duties: The Site Director is accountable for the fulfillment of the function and responsibilities inherent in this position. The Site Director coordinates the operations and activities of the operation of the PIVOT satellite center with the Center Director and works with the senior management team, calling upon these staff members for advice and assistance. The Site Director will maintain positive working relationships with the center leadership team, representatives of the United States Government, the general public, businesses, and industry in the local community.

The Site Director will maintain ongoing relationships with students and will meet with students frequently, both individually and in groups, to ascertain their progress in the Job Corps program. The Center Director will provide counseling to students as needed.

Key Areas of Responsibilities:

    Overall contract compliance and uniformity in application of DOL, Corporate and Center guidelines: Ensures compliance with DOL, WIOA, PRH, FAR, OSHA, Federal Register, Center Resumption Plans, PIN’s and other regulatory guidelines. Oversees the communication and immediate application of all directives put forth by the DOL or Corporate Office. Audits existing center systems to ensure that all departments are following DOL and Corporate directives. Ensures that center exceeds expectations outlined in the contract between the DOL and the Corporation.

    Monitors and oversees fiscal expenditures, leading to a balanced budget: Ensures spending remains within contractual limits. Ensures that resources are effectively and appropriately distributed. Ensures that fiscal expenditures are in line with FAR and DOL guidelines. Monitors and provides guidance to areas of concern where oversight is needed.

    Develops and directs community support programs and linkages: Works with center leadership to coordinate participation on WIOA boards and Youth Councils. Ensures center has a relevant and active Community Relations Council that is kept abreast of center’s initiatives. Ensures that a Workforce Council is in place and assists the center with recommendations on vocational offerings and training programs. Ensures the center’s community involvement through community-directed activities, Work-based Learning programs, and its participation in community events

    Ensures the sound delivery of quality services to students: Works with center leadership regarding the Outreach, Admissions and Career Transition Services component of the contract (if applicable) to include placement and retention of graduates and former enrollees from PIVOT in quality placement activities.

    Ensures the Overall Safety and Security of the Site: Provides guidance to ensure compliance with Job Corps program safety requirements, corporate guidelines; and federal, state, and local regulations; and works to create and preserve an environment where staff, students, and visitors are safe and well- protected. Provides excellent surveillance and emergency response skills, strong commitment to safety and security rules and knowledge of all hazards and threats to safety. Uses proper judgment and discretion to resolve student and staff issues and concerns.

    Responsible for the management and development of Staff: Ensure that the annual staff training plan addresses the needs of staff and conforms to PRH and corporate requirements. Ensures staff members have adequate training to complete key areas of responsibilities. Provides documented training to staff. Cross-trains department employees. Coordinates staff meetings. Ensures site is compliant with standards and expectations to include proper workmen’s compensation reporting. 

    Develops Others: Establishes high level of mutual trust and support with others. Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere, reassures, and encourages improved performance. Provides timely coaching. Identifies successes and areas of improvement. Delegates tasks or responsibilities for the purpose of developing abilities of others. Rewards good performance and promotes employee recognition. Ensures that staff complete all DOL, Corporate and center training as required and demonstrates competencies accordingly.

    Displays management effectiveness: Builds pride and commitment through effective teamwork and collaboration. Adheres to established company policies and procedures and supports all areas of center performance. Delivers timely coaching and conducts and oversees the Employee Performance Management System (EPMS) when scheduled. Makes effective use of time, materials, and resources by planning, scheduling, and organizing work. Communicates in an open and honest manner. Sets appropriate performance goals for staff.

    Demonstrates excellent decision making and problem-solving skills: Works with the Center Director to hire and promotes employees based on sound decision making ability. Improves processes within department emphasizing quality and efficiency. Anticipates and resolves problems demonstrating good judgment. Provides leadership in developing and implementing solutions.

PROFESSIONAL GROWTH AND DEVELOPMENT

    Participate in Professional growth opportunities and demonstrate professionalism

    Participate in professional and/or community organizations or events

    Complete routine assigned tasks in compliance with DOL/company requirements

    Communicate effectively and professionally with colleagues, stakeholders, and students

Monitors Student’s Behavior: Ensures proper conduct of students in all areas. Assists staff with behavior problems coordinating referrals to PBSO as required. Creates methods and programs to motivate constructive student behavior. Maintains awareness of the individual needs of various minority and cultural groups. Monitors accountability process.

Develops Students: Establishes high level of mutual trust and support with others. Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement. Participates on a center committee.

Teamwork: Builds pride and commitment though effective teamwork and collaboration. Adheres to established company policies and procedures and supports all programs. Makes effective use of time, materials, and resources by planning, scheduling, and organizing work. Communicates in an open and honest manner.

Demonstrates excellent decision-making and problem-solving skills: Anticipates and resolves problems, demonstrating good judgment.

Modeling, Mentoring and Monitoring: Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring, and monitoring excellence in the eight Career Success Standards: workplace relationships and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning, and interpersonal skills, and independent living.

Career Management Team (CMT): Contributes to the success of students by making sure staff participate in the CMT process. The CMT is responsible for students’ successful matriculation through the Job Corps program from CDP (Career Development Phase) through Career which includes receipt of the academic, CTT, employability, Career Success Standards, and social skills necessary to attain and maintain a viable post-Center placement. Teams are required to ensure that each graduate receives a placement within 12 months of separating from the program up to 15 months for Q2 and Q4 post placement survey; and each Former Enrollee receives a placement within 3 months of separating from the program up to 15 months for Q2/Q4 post placement survey. CMT will be responsible to ensure that the following areas are functioning within each CMT: OMS Report Card, CTT OMS, Projected Separations, High School Equivalency, CTT completion, CTT Industry Credential, Literacy and Numeracy TABE, Evaluation of Student Progress, MyPACE, PAR, WBL, Career Transitions Readiness, CSS, Employability Skills, Contextual Learning, Career Transitions/Career.

Workplace Standards: Maintains required certifications and/or licenses including a valid driver’s license and insurance when required by position. Does not engage in activities other than official business during working hours. Reports significant/major incidents or accidents. Cooperates in external/internal investigations as requested. Completes PRH, Corporate and center training as required, communicates PIN’s or other Change Notices to staff, and demonstrates competencies accordingly. Complies with DOL, Corporate and center guidelines.

Credentials

Education and Experience:

Bachelor’s Degree, and at least two years of experience in program management and direction. Experience working with youth, within fields of education, career technical training or other youth services.    Master’s Degree preferred.   Experience in Job Corps or related industry, strongly desired.

Certifications, Licenses, Registration:

Valid state driver’s license

Physical Demand    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen, sit, stand, and walk; to reach with hands, arms, as well as use hands to finger, handle or feel, to taste and smell. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision capabilities required by this job include; close, distance and peripheral vision.

Language Skills    Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning Ability    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment    The work environment characteristics described here are representative of what employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud. All staff will be held accountable for establishing, developing, and maintaining a safe work environment.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.