Legal Secretary- Macon, GA

GEICO is searching for an entry level Legal Secretary to support our Staff Counsel office. Develops working knowledge of legal concepts, practices, and Staff Counsel procedures applicable by jurisdiction.

Responsibilities:

• Answers, screens, and logs voicemail messages and incoming/outgoing calls to GEICO personnel, clients, claimants, opposing counsel and /or courts for the Attorneys. Greets visitors.

• Responds to general inquiries regarding office procedure and appointments. Refers complex inquiries to the appropriate Attorney or support staff member for further handling.

• Sorts, logs, Distributes, date-stamps and/or files items received by mail. PERFORMS basic faxing, scanning, typing, filing, and copying requests.

• Participate in the preparation of pleadings, routine motions, notices, jury demands, routine discovery, and correspondence of a non-dictated nature, within the case management system, for attorney review and signature.

• Maintains attorney calendars by scheduling, rescheduling, confirming, and/or canceling appointments within agreed parameters. May schedule other appointments, including but not limited to conferences, examinations under oath, and depositions. Creates diary entries, journals, and statistical records for the attorneys. 

• Reviews invoices to ensure compliance with the Expense Management & Controls Memorandum. Prepares checks in accordance with established procedures and SENDS to the appropriate individual to facilitate payment.

• Organizes and Maintains court case files to include opening, closing, and storage.

• May participate in the training and onboarding process for Staff Counsel Support Staff.

• Meets attendance standard at business location to perform necessary job functions and to facilitate interaction with management and co-workers.

• Adheres to the GEICO Code of Conduct, company policies and operating principles.

Qualifications:

• Work activities involve combinations of sitting, walking, kneeling, climbing, pulling, bending, lifting, carrying, and standing for extended periods.

• Must be able to, with or without accommodation, perform the essential functions which include, but are not limited to seeing, hearing, typing and speaking.

• Must be able to follow complex instructions, resolve conflicts or facilitate conflict resolution, and have strong organization/priority setting skills.

• Must be able to multi-task.

• Must be able to learn and apply large amounts of technical and procedural information.

• Must be able to communicate effectively verbally and in writing.

• Based on jurisdiction, may need to obtain, and maintain a notary license.

• Must have the ability to type at least 40 words per minute.

Benefits:

The safety of our associates is GEICO’s highest priority. If you are required to come into the office for licensing, training, or orientation, please note that we have implemented a variety of safety precautions within our offices. Additional safety precautions include no-contact temperature screening stations, added signage for associates on common-area occupancy limits, socially distanced workstations, and increased cleaning procedures for all areas.

As an Associate, you’ll enjoy our Total Rewards Program* to help secure your financial future and preserve your health and well-being, including:

·         Premier Medical, Dental and Vision Insurance with no waiting period**

·         Paid Vacation, Sick and Parental Leave

·         401(k) Plan

·         Tuition Reimbursement

·         Paid Training and Licensures

*Benefits may be different by location.  Benefit eligibility requirements vary and may include length of service.

**Coverage begins on the date of hire. Must enroll in New Hire Benefits within 30 days of the date of hire for coverage to take effect.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled. 

GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.

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