What are the responsibilities and job description for the Facilities Coordinator position at gensler?
Your Role
The Facilities Coordinator is a member of the Facilities Team. We are seeking someone highly motivated, hospitality-focused, an effective decision-maker, and able to balance working independently and being a team player. This person will be an important part of our team, taking ownership of key areas of our office, supplies, and facilities assistance.
What You Will Do
Provides outstanding, proactive Customer Service to internal and external clients
Manages all-office catering
Partners with shared services to ensure the complete and successful execution of internal and client events
Partner with the Office Manager for large-scale internal, external, and industry event facilitation
Liaise with vendors for scheduled/non-scheduled emergency/non-emergency maintenance and be on site for any emergency repairs
Manage all maintenance requests; temperature, plumbing, lighting, etc.; Notifying the Office Manager
Monitor and maintain the pantry, conference rooms, teaming areas, common spaces, and others when needed; vacuuming, dusting, disinfecting, tidying
Monitor, inventory, and order
Schedule and facilitate timely setups of furniture for meetings and events
Assist with conference room setups, including food and beverage set-up, pick-up of food orders, pin-up boards, and posters, breakdown, and clean-up after meetings, cleaning all conference room tables and chairs at the end of meetings
Daily office disinfecting and cleaning of common areas
Assist with outside pickups and deliveries as needed
Crosstrain in Reception
Ensure proper purchase and payment, billing, and coding for internal catering services
Provide backup coverage for Office Assistants
Seeks to continuously improve processes, systems, and customer service
Your Qualifications
3 years of facilities experience
Experience with mailroom equipment (scanning, faxing, copying, metering)
Must have computer proficiency (MS Office)
High school Diploma or equivalent
May regularly lift and carry up to 30 lbs. and move (push mail cart) over 50 lbs.
Experience working in front-end hospitality and/or large professional services office environment is highly desirable
Ability to be a dependable team player
Ability to multi-task in a high-paced environment
Ability to be on feet the majority of the day
Ability to anticipate needs before they arise
This is not a hybrid or remote position. If you’re open to relocating to the Dallas, Texas area, please apply! Non-local candidates are welcome. U.S. News & World Report’s 2023-2024 study ranks Dallas in the top 3 places to live in Texas!!
Life at Gensler
Gensler is committed to Diversity, Equity and Inclusion. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment. As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings — we are reimagining cities and places that make a difference in people’s lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design.
