Executive Administrative Assistant to the President

Fredericksburg, VA Full Time
POSTED ON 3/26/2024
Posting Summary

Working Title
Executive Administrative Assistant to the President

Role Title
Admin and Office Spec III

Role Code
19013-SW

FLSA
Nonexempt

Pay Band
03

Position Number
29700173

Agency
Germanna Community College

Division
Germanna Community College (Div)

Work Location
Fredericksburg - 630

Hiring Range
$47,113-$58,891 plus full state benefits

Emergency/Essential Personnel
No

EEO Category
E-Paraprofessional

Full Time or Part Time
Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule
Monday-Thursday: 8:00am-5:30pm
Friday: 8:00am-12:00pm (virtual)
Or as scheduled

Sensitive Position
No

Job Description



Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.

The Administrative Assistant to the President works with the Executive Assistant to provide high-level administrative support to the President of the College. This role involves managing a wide range of administrative and executive support tasks to ensure the efficient operation of the President’s office. The successful candidate will play a crucial role in maintaining effective communication and coordination within the college community and external stakeholders, contributing significantly to operational efficiency and public relations.
Major Duties and Responsibilities
  • Coordinate and manage the President’s schedule, including appointments, meetings, and travel arrangements.
  • Serve as a point of contact for internal and external inquiries, emails, and phone calls addressed to the President’s office.
  • Organize, coordinate, prepare agendas and transcribe meeting minutes.
  • Collaborate with and assists the Executive Assistant to the President with special projects and events including logistical arrangements and initiatives as assigned by the President.
  • Handle sensitive information and maintain confidentiality in all aspects of the role.
  • Maintain accurate and organized records, files, and documents related to the Office of the President.
  • Draft, edit, and proofread confidential correspondence, and reports.
  • Perform other duties as assigned.

Employees must be able to work strategically with diverse colleagues, students, and community members with a commitment to diversity as a learning outcome to be culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.

If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.



KSA's/Required Qualifications
  • Commitment to Diversity, Equity, and Inclusion with demonstrated ability to work with diverse colleagues, students, and community members.
  • At least one year’s proven experience as an administrative assistant to an Executive, VP or in a related role.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).
  • Proficiency in Google Applications- Google Drive, Google Sheets and Google Docs.
  • Demonstrated experience and proficiency in utilizing Zoom for virtual meetings, webinars, and collaboration.
  • Typing speed of at least 40 WPM.
  • Excellent organizational skills, time-management skills, and capacity to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Self-starter, adaptable, and flexible.
  • Ability to work independently.
  • Ability to work in a fast-paced environment and work effectively under pressure.
  • Experience with or willingness to learn artificial intelligence tools.

Additional Considerations
  • Two or more years prior experience in an Executive support role
  • Knowledge of higher education administration
  • Familiarity with college policies and procedure
  • Proficient in EVA and Chrome River applications

Operation of a State Vehicle
No

Supervises Employees
Yes

Required Travel
Travel between campuses may be required.

Posting Detail Information

Posting Number
CLS_2910P

Recruitment Type
General Public - G

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
03/26/2024

Job Close Date
04/09/2024

Open Until Filled
No

Agency Website

Contact Name
Catra Godwin

Email
cgodwin@germanna.edu

Phone Number

Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/



EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.



ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.



E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Salary.com Estimation for Executive Administrative Assistant to the President in Fredericksburg, VA
$80,241 to $104,959
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

Sign up to receive alerts about other jobs with skills like those required for the Executive Administrative Assistant to the President.

Click the checkbox next to the jobs that you are interested in.

  • Business Communications Skill

    • Income Estimation: $44,574 - $57,026
    • Income Estimation: $46,003 - $60,835
  • Call Screening Skill

    • Income Estimation: $44,574 - $57,026
    • Income Estimation: $48,341 - $61,132
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at Germanna Community College

Germanna Community College
Hired Organization Address Culpeper, VA Full Time
Posting Summary Working Title Test Proctor Role Title Education Support Specialist I Role Code 29142-SW FLSA Nonexempt P...
Germanna Community College
Hired Organization Address Culpeper, VA Full Time
Posting Summary Working Title High Tech Testing Facilitator Role Title Education Support Spec II Role Code 29143-SW FLSA...
Germanna Community College
Hired Organization Address Fredericksburg, VA Full Time
Posting Summary Working Title SNAP 50/50 Program Specialist Role Title Education Support Spec III Role Code 29144-SW FLS...
Germanna Community College
Hired Organization Address Culpeper, VA Full Time
Posting Summary Working Title Associate Director of Enrollment Services Role Title Education Administrator I Role Code 2...

Not the job you're looking for? Here are some other Executive Administrative Assistant to the President jobs in the Fredericksburg, VA area that may be a better fit.

Administrative Assistant

Government Executive Media Group LLC, Washington, DC

Executive Assistant to the President & Executive Vice President

The Fund for American Studies, Washington, DC