What are the responsibilities and job description for the Operations Coordinator position at GES?
Overview
GES, Global Experience Specialists, is a global exhibition services company with a legacy spanning over 90 years and teams throughout North America, Europe and the Middle East. We create some of the most influential exhibitions in the world – think international medical symposiums, industry leading exhibitions for technology, manufacturing that help communities meet, educate and move their mission forward. From initial strategy to show-stopping audio visual, accommodations to award winning creative – and every detail in between – we create shows that propel commerce, education and community!
Our mission is to deliver extraordinary exhibition experiences through simple, user-friendly services and best-in-class execution.
Our opening for Operations Coordinator is to support Operations Department both in the office and at show site in the performance of key administrative activities with primary focus on Tradeshow Production, Freight, Electrical & Safety support.
Responsibilities
- Reviewing, organizing and submitting Union Payroll at Showsite to GES Payroll Processing Dept in Las Vegas by posted deadlines
- Assisting Payroll Dept & Union laborer for payroll issues
- Scanning of Small Package deliveries (UPS, Fedex, etc) at show site.
- Timely and accurate submission of information related to the labor tracking process
- Assists with Union New Hire Paperwork completion
- Provide administrative support for Loss Prevention & Safety at Showsite
- Data entry of Certificates of Insurance and communicating noncompliance to exhibitors in a timely and professional manner
- Advanced Warehouse assistance at offsite location
- Entering of Bill Of Lading Information into GES System
- Completing Show Close Files in an organized and timely manner to meet deadlines in place
- Support other Operations Coordinators in alignment with their requirements as needed and prescribed by the Operations Supervisor/Managers
- Assisting with administrative completion of Rental, Supply, & Services Purchase requisitions as requested by Operations Management
- Perform all duties with the utmost integrity avoiding any conflict of interest
- Perform other duties as assigned and deemed necessary of the position under the direction of Management
Qualifications
- Valid Drivers License
- College graduate preferred/High School diploma required
- Knowledge of Tradeshow industry, preferred but not mandatory
- Excellent organizational and communication skills
- Proven verbal and written communication skills
- Detail-oriented
- Ability to effectively manage multiple projects
- Ability to work nights and weekends and possible holidays is required
- Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short notice of schedule changes –standard non-show hours are 8am-4:30pm in a Hybrid environment
- Travel is required to work in facilities in the North-East and frequently in other parts of the US
Work Environment
Working Conditions:
- Frequently performs work on the tradeshow floor, in noisy and crowded areas while enduring uncomfortable temperatures, dust and/or other conditions
- Job requires walking, bending, handling, reaching, grasping, lifting 25 lbs., and repetitive motions
- Job requires long hours during show runs with varying stop and start time both early AM and late PM
- Requires working alone at times and also with others in a team atmosphere
- Work performed in office setting and also remotely from home during non-show responsibilities includes sitting at computer for long periods of time
- Will work with and report to multiple managers both in a city and national level
Benefits:
Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:
- Competitive salaries
- 401K with company match
- Healthcare/vision/dental insurance
- Wellness benefits
- Career development program
- Employee assistance program
- Vacation time
- Community involvement opportunities
- Team activities
And much more……
EEO Information
We are making intentional efforts to promote positive work environments that welcome a variety of backgrounds. We are an equal opportunity employer and understand that for our community to thrive, we must appreciate and celebrate each one of our team members’ own uniqueness.
