Subcontractor Prequal Admin

Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Subcontractor Prequal Administrator to provide support services to the Chief Purchasing Agent, Purchasing Agents and Project Teams necessary for the outreach and coordination of subcontractor prequalification. This role will sit primarily in the office. 

Who are we?  

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. 

Who are you? 

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.  

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship. 

What’s in it for you?   

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader. 

Responsibilities

• Subcontractor outreach to obtain all necessary documentation required for Gilbane’s prequalification process, including email and telephone correspondence 
• Thorough understanding of COMPASS Prequalification Software 
• Support subcontractors in completing their registration and 1Form in COMPASS software 
•  Assist in the management of Bid List information, working toward completeness and correctness 
• Maintain Business Unit Master Bidders List, updating current bidder prequalification status throughout the bid period
• Confirm current prequalification status of each potential bidder, inviting those with no status or expired status to prequalify in COMPASS 
• Monitor escalation report in COMPASS and follow up with bidders to ask them to prequalify to bid 
• Communicate Prequalification review needs to the GIG Prequalification Analyst 
• Communicate prequalification status of each bidder back to Purchasing on a consistent basis 
• Ensure that subcontractors marked as “Pending Review” have current and complete documentation 
• Assist the project’s purchasing personnel with the collection and preparation of all required documents as requested 

Qualifications

EXPERIENCE/EDUCATION

• Associates Degree or 3 years of equivalent combination of education and experience
• Some construction industry experience or internship, or equivalent combination of education and experience preferred

KNOWLEDGE, SKILLS & ABILITIES

• Strong communication skills, both verbal presentation and written 
• Strong organizational skills, managing high volumes of work with varying due dates and levels of urgency 
• Strong customer service skills, comfortable and capable of telephone outreach and professional communication with subcontractors 
• Ability to work in a fast-paced team environment 
• Proficient in working with computer programs, especially Microsoft Suite, and able to learn new software & platforms 
• Ability to work autonomously and to prioritize workload and tasks

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.    For Ohio this ranges from $42,400.00 -$58,300.00 plus benefits and retirement program.For Boston, MA and Arlington, VA this ranges from $49,600.00-$68,200.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly. 

Salary : $42,400 - $58,300