Site Administrator

Site Administrator

• Provide comprehensive reception services by effectively handling all incoming customer/sales inquiries in an efficient manner, greeting customers and coordinating hospitality for meetings and training sessions.
• Maintenance and population of S2 badging System. Issue Visitor/Contractor Badges and maintain sign-in sheets. Coordinate contractor safety training to include updating training materials as needed and issuing contractor safety training cards.
• Schedule the various conference rooms on site, coordinate and distribute Weekly Schedule and Weekend Schedule.
• Responsible for the general order of conference rooms and break rooms – ensure they are maintained and neat. Handle the stocking/restocking of supplies as needed.
• Provide clerical support for all departments as needed. Includes typing, filing, scanning, organization, shredding, creation of files and notebooks, etc.
• Fill out Cintas Uniform book or help employee with uniform issues
• Responsible for postings on all Bulletin Boards throughout facility.
• Perform internet research when needed.
• Prepare and submit monthly discharge reports to the City of Auburndale.
• Maintenance of monthly safety training files, as well as providing aid to training manager to update training materials, and create and post training notifications.

• Print out new or updated BBS Cards and manage BBS Matrix Spreadsheet
• Attend BBS Meetings with updated BBS Printout, take meeting minutes and type into spreadsheet
• Total up all BBS Pinpoints and enter on Leadership Spreadsheet as well as Site Dashboard
• Manage all Leadership BBS Pinpoints - Enter cards into spreadsheet and save, print new cards, total up all
• pinpoints for month
• Every Friday print and distribute Shift talks
• Beginning to middle of month - prepare, print, and copy Waste Water Report
• Training Follow up- Grade quizzes, enter on spreadsheet and follow up on those who need to complete any training.
• Email or pass around training book. Help manage Training spreadsheet of all employees
• Enter KPI's on spreadsheet - Monthly/Quarterly Waste Tracking Manifest - Enter codes from Jeanine

• High school education with minimum of 3 years' related experience.
• Excellent organizational skills, strong interpersonal skills and excellent written and verbal communication skills are required.
• Excellent typing, PC and computer skills required, including knowledge of Microsoft Office an

• Experience with computerized procurement/inventory systems is a plus.
• Strong interpersonal and communications skills and is a team player.