Administrative/Research Assistant

Company:

Sitrick Group, LLC (a subsidiary of Resources Global Professionals) is one of the top strategic communications companies in the US. Founded in 1989 by Michael S. Sitrick, the Company’s CEO/Chairman, Sitrick Group LLC focuses on corporate, financial, transactional and crisis communications. Clients include public and private companies as well as government agencies and high-profile individuals. Headquartered in Los Angeles, Sitrick delivers client service with a team of approximately 50 employees located in Los Angeles, New York, San Francisco, Chicago, Boston, Denver and Washington D.C.

Summary:

We are looking for an Administrative Assistant to join our team to assist several Executives. You will have a unique opportunity to work in a fast-paced environment for a top strategic communications firm in an ever changing and exciting media environment. The ideal candidate will be a motivated, can do attitude, flexible, adaptable, hands-on, customer-oriented professional. In this role, you will provide support for the day-to-day operations of the executives and associates in our multi-office environment, maintain adherence to the Company’s client service policies and practices and provide recommendations to improve the group’s administrative process. You should be able to prioritize activities, multi-task and operate with a sense of urgency to ensure prompt, timely and high-quality service to internal and external clients. This position reports to an Executive.

Essential Duties and Responsibilities:

• Conduct daily media (television, radio, print, online) and social media monitoring and analysis using various platforms; prepare briefings and summaries for executives and/or client distribution
• Conduct extensive research and analysis for existing clients using various research tools
• Draft and proofread reports, memos, and press releases
• Develop media lists and, with direction from executives, plans that strategically target reporters for distribution of research news
• Assist with business development by researching and identifying relevant info for potential new clients; prepare executive summaries and briefing documents for executives
• Assist with schedule/calendar and travel arrangements with extreme detail
• Make airline, hotel, and ground transportation arrangements, both domestic and international.
• Maintain strict confidentiality with sensitive information, financial documents, and records; handle confidential material at the highest level
• Enter time into TimeSlips
• Balance workload and complete deliverables within established deadlines
• Assist in after-hours or weekend support, projects and assignments, as needed
• Interface with clients and media
• Assist with answering phones and reception desk coverage
• Assist with other general administrative duties

Qualifications:

• Bachelor’s degree preferably in Public Relations, Communications or Journalism
• Minimum of 2 years of work experience as an executive assistant is preferred
• Proficient in MS Office, especially Word, PowerPoint and Excel
• Familiarity with communications resources such as Factiva, Cision, Gorkana and Critical Mention is a plus
• Familiarity with HTML and basic website administration is a plus
• Ability to read and understand legal documents and use legal resources such as PACER and LexisNexis is a plus
• Knowledge or strong interest in financial, corporate and/or strategic communications, public relations
• Good judgement and common sense; a professional attitude and demeanor
• Excellent oral and written communication skills
• Strong attention to detail, including excellent proof reading skills
• Strong research and analytical skills

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Work Location: One location