Shop Coordinator- GLS West

Shop Coordinator – GLS West

GLS West is seeking a Shop Coordinator for a full-time opportunity in the Los Angeles area. As a leader in the industry, GLS West works with the largest automotive manufacturers, providing such services as show, event, and advertising vehicle prep. Event staging and on-site tech support takes our services throughout the country and on the international stage. Vehicle management, retrofit, and logistical support brings high-security and concept vehicles through GLS West requiring a high level of discretion and security clearance.
The Shop Coordinator will perform many clerical, organizational, and reviewing tasks to promote the workflow health of our organization. This individual will work with team members to meticulously track all shop hours and daily work orders to ensure all shop labor is captured and assigned accurately. Working closely with team members in the shop will provide the Shop Coordinator with exposure to new vehicles before they hit the public eye.

GLS West offers competitive pay, comprehensive benefit packages, 401k Retirement Plans, and more!

Duties and Responsibilities:

Enter daily shop hours in GSMW
Track daily work orders to ensure all are completed and returned for recording
Assist with distributing and dispatching daily work orders
View daily and weekly reports in GSMW to reconcile hours against payroll hours
Coordinate the pickup and delivery of express mail service (FedEx, UPS, etc.)
Enter time and notes for tasks completed
Help to communicate schedules by contacting technicians and giving them their schedule for the following day
Scan and upload work orders, inspections, vehicle forms
Help keep office organized
Update vehicle status codes
Manage brand driving plates
Special projects & other duties as assigned

Skills/Qualifications:

Proficiency with Microsoft Office
High degree of accuracy and attention to detail required
Proven ability to calculate, post and manage data entry
Excellent communication skills

What We Offer:

401k with company match

Medical, dental, vision, short-term disability insurance

Company-paid life insurance

Vacation pay