Records Clerk/Office Services Coordinator

Goldberg Segalla, a dynamic and rapidly growing law firm with a national practice, seeks a highly motivated and organized individual to join its team as a Records Clerk/Office Services Coordinator in our Princeton, NJ office.

POSITION SUMMARY: : Provide records and office services support for assigned office with direct contact on a regular basis to the Firm’s Records Supervisor and the Facilities team. This position is geared towards individuals who possess strong organizational skills, with the ability to maintain confidentiality and communicate effectively.

ESSENTIAL JOB FUNCTIONS: :
Office Services/Facilities:

• Maintain and order supplies.

• Keep supply and mail rooms neat and organized.

• Call for service if copy machines are out of order.

• Call building maintenance when needed.

• Ensure proper appearance of office space, including conference rooms and visiting attorney offices.

• Overall oversight of supplies, kitchen, printer, copier, mail, reception and conference areas (cleanliness, organized, marketing material displays).

• May be required to assist IT from time to time.

• Set up video conference for meetings, depositions, etc.

• Set up new hires (computer, supplies, etc.) and conduct welcome tour.

• Train new employees on office services equipment.

• Request building cards or keys.

• Reorganize offices and workstations of departed employees.

• Manage office petty cash (to include reconcile and replenish).

• Organize office parties and firm-wide events.

• Coordinate with Accounting for emergency check requests.

• Coordinate with Iron Mountain regarding file storage needs.

• Distribute paychecks and reimbursement checks.

• Coordinate furniture requests with the Firm Leadership.

• Collaborate with all administrative depts. to address local needs/issues.

• Contact Director of HR, Facilities and Records with any employee issues.

• All other duties as assigned.

ESSENTIAL JOB FUNCTIONS:
Records Clerk :

• Receives incoming legal documents and facilitates scanning based on priority.

• Reviews scanned records, identifying essential deadlines and information to be noted by attorneys.

• Assigns naming based on firmwide conventions and organizes records in the Document Management System according to classification standards.

• Electronically saves scanned records, filing documents under their respective client and matter numbers.

• Manages filing system by shifting, indexing and closing files when necessary.

• Gather and send interoffice mail.

• Aids attorneys and legal staff with all necessary copying, scanning, faxing, and other miscellaneous administrative duties.

• Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files.

• All other duties as assigned.

EXPERIENCE/REQUIREMENTS:: Associates’ Degree or relative experience in an office environment.

BENEFITS:

This position offers a competitive salary, bonuses, and a full benefits package. Our benefits package includes but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

Goldberg Segalla isn’t merely a business - we’re a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good, are traits we all embody.

Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.