Human Resources Generalist

Overview

Gordon-Conwell is a multidenominational, protestant graduate school, unique with its broad array of over 1,300 students and 200 faculty and staff from 78 denominations and over 50 countries. We offer a residential model of education at South Hamilton, MA (our main campus); an urban context in Boston, MA; adult educational models in both our Charlotte, NC campus and our offerings in Jacksonville, FL; in addition to online and cohort models involving students from around the world.

Our mission is to prepare men and women for ministry at home and abroad. Rooted in the gospel and God’s Word, the seminary seeks to develop Christian leaders who are thoughtful, globally aware, spiritually mature, and ready for a broad array of ministries. While being historically orthodox and evangelical, we seek to address the issues of our times with both relevance to the culture and faithfulness to Christ and God’s truthful Word.

Position Summary

Under the supervision of the Director of Human Resources supports the mission of the Seminary and the HR Department by performing a variety of administrative responsibilities in support of the daily operations of the Human Resource Department. The incumbent must possess soundly developed administrative and organizational skills gained through education and/or experience; comprehension of range and content of the HR function; ability to work well within a team environment; and ability to relate in a gracious and efficient manner to the various constituencies of the Seminary.

Key Responsibilities

• HR Systems Management: Manage various systems used for training, payroll, recruitment purposes including user access, support, and training as needed. Communicates with appropriate system host or account managers when issues or questions arise. Implements new features as they are useful to the department.
• Recruitment: Assist with full recruitment and onboarding life cycle, including job descriptions review, posting positions, managing all incoming application materials, and responding to applicant submissions in a timely manner. Enhances web presence for HR function to better inform and serve prospective candidates. Conducts phone screens, background checks and reference checks; coordinates with hiring managers and relevant departments for required employee onboarding paperwork and related tasks.
• Payroll: Processes bi-weekly student payroll. Receives cross training from Assistant Director of HR to process staff/faculty payroll in his/her absence. Remains up to date in payroll matters so that he/she can be fully equipped to process both student worker and staff/faculty pay.
• Reporting: Assist with the preparation of human resource reports such as attendance, new hire, and turnover reports, as well as annual and quarterly reports required by the state, such as: Massachusetts Employee and Wage Detail report, HIRD report, IPEDS, ATS, NECHE, etc.
• Communications: Assists in creating, proofreading, and editing materials HR memos, policies, training materials, newsletters, and other digital platforms etc.; ensures the accuracy of completed work. Prepares documents for mailing or other distribution.
• HR Workflow: Assists as required in the creation and workflow of the required paperwork for employee transfers, changes in job classification, etc., and other related employment matters. Collaborates with department heads to ensure that job descriptions are up to date and on file as duties change and roles evolve.
• Records Management : Supports the HR department by ensuring all files are accurately and regularly maintained. Stays abreast of federal, state, and local compliance laws and regulations related to records maintenance, retention, and destruction. Prepares employment verifications and responds to unemployment claims as requested. Creates, disseminates, and collects Adjunct Faculty contracts.
• Supports Leadership: Assists the Director in various projects by gathering, organizing, and presenting data.
• Office Administration: Sorts mail and correspondence as well as emails; answering in-person and digital inquiries. Maintains office supplies and organizes storage. Responsible for daily/monthly invoices and expenses for the HR department. Coordinate with nextSource Workforce Solutions for international and out-of-state employees, staff, or adjunct payments.
• Community Building Initiatives: Supports initiatives to build community on each of the GCTS campuses, including special events, holiday celebrations, employee milestones, service awards, and the like.
Performs other related duties as assigned or requested by the Director of Human Resources.

Key Competencies

• Administrative Support : Superior administrative skills, including organizational and coordination skills. Must be detailed oriented, analytical, self-motivated, and possess the ability to take initiative and work independently. Must possess superior time management skills. Must have the ability to manage the full scope of multi-stage projects and manage time well amidst competing priorities.
• Communication and Interpersonal Effectiveness : Must have excellent written and verbal communication skills which are required for effective interaction with members of administration, faculty, students, and the general public.
• Cultural Intelligence : Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds. Demonstrated ability to serve, adapt, collaborate in a team environment that requires collegiality and regular collaboration across a matrixed, multi-campus environment.
• Technical Knowledge : Experience with Microsoft Office Suite, HRIS systems, and database management, plus an aptitude to learn and use other applications that facilitate organizational efficiency (ADP, Concur, Mailchimp, etc.)
• Knowledge and discernment : Broad awareness of the range and content of HR responsibilities and duties, along with the clear recognition and significance of confidentiality in the activities of the department. Must possess significant independent judgement with the ability to anticipate and solve problems and adapt to change.
• Clear understanding of the mission of GCTS and the willingness to abide by the Community Life Statement.

Education and Experience

• Bachelor’s degree in human resources or related field, or equivalent experience required.
• 3-5 years of human resource generalist experience preferred. Recruiting experience preferred.
• 1-2 years of payroll processing experience, preferably with ADP, preferred.

Application Process

Please apply through Gordon-Conwell’s Career Center available here: https://www.gordonconwell.edu/employment/

Please include these documents in either Microsoft Word or PDF formats:

• A cover letter addressed to Patti Orlando, Director of HR, explaining your interest in the position.
A formal CV that includes the names of at least three references required.

No hard copy materials, please. Opportunities to interview will be made available at the search committee’s initiative. Applications will be accepted until the position is filled.