Senior Internal Controls Specialist

Closing Date to Apply: Until Filled 

Salary: $74,297.60 - 119,620.80

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUD’s benefits that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

Grant County PUD will administer a background check as part of the hiring process.

Position Summary 

This position leads, plans, and conducts the Internal Controls function for the District.  The Senior Internal Controls Specialist plays an essential role in ensuring that the District’s business operations, regulatory compliance, and financial reporting responsibilities align with internal policies and external regulations. 

The specialist is responsible for assessing, developing, and monitoring internal controls and procedures to maintain financial integrity, protect assets, assure operational effectiveness and compliance with business objectives. They work in collaboration with various departments across the District to build a robust control’s environment that ensures transparency and accountability. 

The Senior Internal Controls Specialist is responsible for designing, implementing, and monitoring the company's internal control framework. This includes assessing the risks to the company's operational objectives, compliance, and financial reporting controls are effectively designed to mitigate those risks and monitoring the effectiveness of controls.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Program Development: Participate in the development and socialization of an internal controls program at the District. Assist in the development and implementation of goals, policies, priorities and procedures relating to internal controls.
• Design and Implementation: Design and implement internal control policies and procedures that address identified risks. This includes creating documentation, workflows, and control frameworks.
• Catalogue Internal Controls: Maintain a master inventory of Internal Controls. Document Financial/ Compliance / Operations process mapping with a focus on internal controls and compliance.
• Risk Assessment: Assess various risks to the District's business operations, compliance posture, and financial reporting. Conduct risk assessments to identify potential weaknesses in operational processes, financial systems and associated internal controls. Develop strategies to mitigate these risks through effective internal controls.
• Control Development: Design and implement controls to mitigate identified risks.
• Documentation: Maintain accurate documentation of internal control processes and procedures. Develop and implement internal control procedures and policies when necessary to mitigate risks and enhance compliance.
• Controls Evaluation: Monitor and evaluate the effectiveness of existing internal controls and identify areas for improvement.
• Compliance: Ensure the organization adheres to relevant laws, regulations, and industry standards. This involves staying up-to-date with (or ensuring others monitor for) changes in regulations, and ensuring that internal controls align with these changes.
• Testing: Conduct testing and verification of internal controls to ensure they are operating correctly and are following established policies and procedures.
• Training and Awareness: Provide training and guidance to employees on internal control procedures to ensure that they are aware of their responsibilities and understand the importance of compliance.
• Reporting: Prepare reports and communicate to management on internal control matters, including control deficiencies, recommended improvements, and compliance status
• Technology: Utilize technology such as software and data analytics tools, to enhance control testing and monitoring processes.
• External Audit Support: Assist external auditors during their review and audit processes by providing documentation and explanations related to internal controls.
• Monitoring and Recommendations: Continuously monitor and evaluate the effectiveness of internal controls. This may involve conducting audits, reviews, and assessments to ensure that controls are functioning as intended. Identify opportunities for improving internal controls and make recommendations for enhancements to controls. Monitor progress of deficiency remediation and follow up with the control owners when delays or deviations from the agreed action plans are identified.

General Managment

• Responsible for building and managing an effective workgroup relationship
• Develop short- and long-range work plans that contribute to functional business unit objectives
• Responsible for identifying, establishing and implementing internal key performance indicators, polices, and procedures
• Demonstrate commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
• Actively support participate in all aspects of our safety program, including but not limited to:
• Following all safety policies and procedures.
• Alerting supervisors and coworkers to unsafe or hazardous working conditions.
• Reporting any safety incidents or close calls within 24 hours to your supervisor.
• Accepting feedback from supervisors and coworkers regarding your own safety performance.
• Actively support programs and actions that improve our Safety Culture by:
• Supporting the presence of safety in your Department (e.g., Include safety messages in business conversations; begin meetings as appropriate with a safety minute).
• Ensuring supervisors are monitoring the safety actions of their teams (such as completing safety training, reporting incidents timely, etc.)
• Being viewed as a safety champion by stopping work if necessary, promoting safety activities (Continuous improvement team processes, Safety & Health Improvement Plan (SHIP) activities, etc.)
• Acknowledging compliant safety behaviors and good safety performance from members of your team(s).

Education and Experience

Required 

• Bachelor's degree in a related field, or equivalent combination of education and/or experience related to this position.
• 3-5 or more years’ experience in internal controls, compliance, finance, audit or related field.
• May be possible to combine some years’ experience and education.

Preferred 

• Master’s degree in business management or a related

License and Certification 

 Required

• A valid State driver’s

Preferred

• Professional certification such Certified Internal Auditor, Certified Public Account, Certified Government Auditing Professional, Project Management Professional.

Other Knowledge, Skills and Abilities

• Knowledge of electric utility operations.
• Strong knowledge of COSO Framework, ISO31000, Internal Controls, or similar
• Ability to develop internal controls and assess control effectiveness
• Interpersonal skills, including:
• Adept at communicating effectively and persuasively
• Use of clear and concise communication both verbal and written
• Ability to elicit cooperation and support from others and coordinate the work and efforts of others
• Ability to develop and foster relationships with employees and management.
• Project planning and organizational skills, including:
• Ability to manage multiple projects simultaneously
• Analytical skills to evaluate complex issues quickly and effectively
• Ability to work with minimal supervision
• Readily adapts to change

Physical Requirements 

• Position may be eligible for hybrid work arrangement: ☒Yes ☐No
• Per Grant County PUD policy all employees are required to work at their designated headquarters at least two days per week.
• Majority of work is performed in a standard office
• Typical shift of employees in this position: ☒8 hours ☐9 hours ☐10 hours ☐12

*For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.