Administrative Assistant, Commitment to Opportunity, Diversity & Equity

Administrative Assistant, Commitment to Opportunity, Diversity, & Equity (CODE)

PURPOSE OF POSITION:

Primarily responsible for facilitating the efficient operation of the Greater Omaha Chamber’s CODE team by performing a variety of clerical and administrative tasks.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Provides general administrative support for the Greater Omaha Chamber’s CODE team. Specific duties include, but are not limited to:

1. Committee Management: Managing administrative logistics associated with various CODE councils and committees (including, but not limited to, sending calendar invitations, updating databases, taking and sending meeting minutes, ordering meals, and preparing meeting rooms).

2. Programmatic Support: Managing administrative logistics associated with various CODE initiatives and programs (including, but not limited to, sending calendar invitations, updating databases, taking and sending meeting minutes, ordering meals, securing meeting spaces, and preparing meetings rooms).

3. Financial Management: Managing the development and execution of invoices for CODE programming and preparing monthly expense reports for team leadership.

4. Reporting: Monitor progress toward outcomes, provide accurate and timely reporting, and make modifications as necessary to reach desired results.

5. Meeting Scheduling: Supporting team leadership in scheduling meetings.

6. Communications: Fielding and directing outreach to the CODE team.

7. Budget: Work with the Director of Diversity, Equity, and Inclusion to track all expenses and monitor the overall CODE budget.

8. Technology: Demonstrate growth in the utilization of CRM and assist all program operations by providing basic data entry.

9. Assist with other economic development efforts and serve as an ambassador for the partnership, the Chamber, and the Greater Omaha region.

10. Develop positive relationships with internal and external stakeholders.

11. Other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

• Engage with the Chamber’s commitment to equity, inclusion, diversity, and belonging and be an active participant in contributing to a welcoming and inclusive culture free of discrimination and harassment.
• Assist with other economic development efforts, especially those associated with the talent and workforce program of work, and serve as an ambassador for the Partnership, the Chamber and the Greater Omaha region.
• Assist with Chamber events as requested.

SUPERVISORY RESPONSIBILITIES:

N/A

FISCAL RESPONSIBILITY:

N/A

QUALIFICATIONS:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed should be representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and related work experience

1. HS diploma or equivalent preferred, but equivalent experience will be considered.

2. Experience working in an administrative role preferred, but equivalent experience will be considered.

Certifications, Licenses, Designations

Valid driver’s license.

Other Skills and Qualifications

1. Strong administrative and clerical skills.

2. Superior attention to detail and is used to prove both numbers and text successfully; and overall excellent oral and written communication skills with proficient spelling, punctuation, and grammar.

3. Proficiency in MS Office applications and basic databases.

4. Ability to learn and utilize new technology quickly.

5. Willing and able to accommodate a flexible schedule and adaptability to change.

6. Demonstrated ability to work with diverse populations.

7. Strong written and oral communication skills.

8. Excellent presentation skills.

9. Demonstrated ability to maintain confidentiality.

10. Ability to work with limited supervision in a fast-paced environment.

11. Ability to successfully manage multiple projects and tasks.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Omaha, NE 68102: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location