Project Administrator RE

Essential Duties and Responsibilities:

PRE-CONSTRUCTION AND CONSTRUCTION

• Working closely with the Project Manager and VP of Real Estate Strategy, administer and advance projects through completion of various tasks and activities related to Store Construction: Licensing and Permitting, Design and Development, reporting, development of meeting and presentation materials, research and underwriting tasks.
• Maintain Project tracking and workflow management, scheduling and timeline development.
• Financial project tracking and analysis.

DOCUMENTATION

• Systematically organize and maintain Real Estate documentation and data hygiene, (Digital and conversion to digital). Survey and organize existing files and data into accessible format for search and archive.

TECHNOLOGY

• Integration as lead user (“super-user”) on specific Technology platforms that support Real Estate and Store Operations, including Lease Query and other future applications for data analytics.

LEASE AND PROPERTY MANAGEMENT

• Review and create abstracts for various Lease documents (Property Management). Track Lease management actions required (renewals, rent escalations, estoppel letters, etc.)

TEAM COMMUNICATIONS

• Act as a point of contact for internal communication and processes related to Pre-Construction, Construction and post-construction activities.
• Act as a point of contact for application, documentation and tracking of permits and licenses, Entitlements, and planning documents in Construction activities .
• Act as a point of contact for external partners including Engineers, Architects, Contractors, Attorneys, Consultants, Vendors, Municipalities and Licensing Agencies for all issues relating to pre-construction, construction and post-construction activities.
• In conjunction with the Real Estate Department and other key Executive team members,
• Other job-related duties supporting the Department activities as requested.

Essential Requirements:

• Excellent communication and organizational skills; able to execute a broad scope of general administrative tasks.
• Team player; able to integrate, support, anticipate needs and provide resource.
• Takes initiative, able to be constructive and proactive in creating a new role in a rapidly growing Company.
• Attention to detail.
• Willingness to learn Construction Management, including ability to read Architectural plans, technical documentation, and a wide range of legal documents.
• Self starter who can follow direction and take initiative to provide constructive alternatives for achieving departmental and company objectives.

• Able to effectively communicate in English, in both written and oral forms.
• Must be proficient in Microsoft Office Suite, including  Outlook, Excel, PowerPoint and Word.
• Must be able to work varied hours/days as business dictates.

• Must be at least 21 years of age.

Preferred Skills and Experience:

• Project administration experience or training.
• Real Estate (Commercial or Residential) experience or training.
• Retail or Service industry experience or training.
• MS Suite Software including PowerPoint, Word, Excel, MS Project.

Reports to:

• VP Real Estate Strategy