Sales Coordinator

Sales Coordinate/Administrative Assistant
Denton, MD
6:30am-3:00pm

Job summary:

This position will work closely across the assigned management team to proactively manage all day-to-day tasks required to support effective operations and achieve company goals, ensuring activities are completed accurately and on time, across all areas of accountability. In addition to supporting daily operations, this position will be responsible for ensuring the delivery of excellent sales and customer service through timely and accurate processing of quotes and subsequent orders through strong communication and coordination both externally with assigned accounts and internally with other Palmetto functions.

Essential Duties/Responsibilities:

Sales Essential Duties/Responsibilities: May include any of the following (based on location/function)

• Where price lists, pricing tools or standard pricing exists, issue harvest and incremental quotations promptly to

assigned customers.

• Follows up to close all harvest quotes generated verbally, via email or through SAP at assigned customers to

ensure protection and growth of harvest business.

• Performs detailed contract review to ensure GT compliance with customer requirements.
• Accurate & timely entry of customer orders in SAP in accordance with established GT processes.
• Establish and maintain accurate SAP master data relating to order entry, such as customer master, pricing records, customer material information record, and customer hierarchy.
• Foster strong internal cross functional relationships through honest open communication to ensure on time order

fulfillment.

• Resolve customers’ credit and invoice issues in conjunction with Finance department.

Administrative Assistant Essential Duties/Responsibilities: May include any of the following (based on location/function)

• Maintain and update calendar entries, serving as gatekeeper to relevant stakeholders and assisting in the prioritization of calendar commitments, as requested.
• Generate and distribute standard reports in accordance with operating procedures.
• Support compliance and support in accordance with management direction (i.e. Health & Safety, Human Resources, etc.)
• Maintain relevant business/functional systems including shared drives, Community Webpages, Connections, etc.
• Manage the office supply and/or break room inventories.
• Create and submit expense reports and purchase orders as requested.
• Provide support to facility visitors, including assisting with travel accommodations as requested. May also manage the employee badge system, issuing new badges in accordance with procedure and maintaining appropriate records.
• Facilitate site communication by sending requested site-wide emails, updating site noticeboards, maintaining accurate internal phone lists, supporting switchboard operations, coordinating the site calendar and daily power point display/visitors phone book.

Required Minimum Qualifications

Education/Certifications:

• Education/Certifications: Bachelor’s degree or related experience

Skills and Experience:

• Ability to prioritize across a diverse workload requests, maintaining accuracy and efficiency across all task

required.

• Previous sales/customer service related experience preferred

Must display confidence in dealing with all levels of management and external customers, as well as excellent interpersonal and communication skills.

• Ability to prioritize workload and use initiative to look for continuous improvements required
• Proficient user of most Microsoft applications including Excel, Word and Powerpoint. Preference given to

candidates who have worked within SAP and/or similar ERP environments.

• Ability to work under tight deadlines, both independently and as a team member.
• Strong problem solving skills
• Strong communication skills – listening, verbal and written.
• Strong attention to detail and time management skills.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Compensation package:

• Bonus opportunities

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Sales support: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: In person