Project Manager for the Division of Medical Scientific Research

Job Family:

Travel Required:

Clearance Required:

What You Will Do:

We are currently searching for a Project Manager for the Division of Medical Scientific Research to support the All of Us program.  This individual will lead complex, cross-divisional projects with multiple stakeholders in a fast-paced and dynamic environment while staying true to key project management best practices and professional demeanor.  A successful candidate will possess critical thinking, large strategic visioning, collaboration, and constant communication across and within teams are critical attributes and skills of a successful candidate. Representation of the projects to leadership and consortium partners on short notice is required.  This is a full-time, on-site opportunity in Bethesda, MD.  

• Conduct project-related activities, including developing needed materials, power-point presentations, arranging discussions, and facilitating interactions.
• Create and maintain comprehensive project documentation library using designated applications and tools.
• Prepare project documentation to include charter, schedule, resource plans and budgets.
• Act as a primary liaison for Program with NIH, HHS, and others for identified information and support regarding specified projects.
• Provide project management expertise monitoring and tracking multiple ongoing projects and provide critical insights to project owners.
• Conduct staff interviews and discussions to determine the scope, purpose and objectives of project.
• Create project tasks and schedule in designated project management software and ensure all necessary staff have access.
• Establish project metrics to measure and evaluate project cost and performance.
• Recommend and support routine project management meetings, updates and prepare a variety of status reports and dashboards.
• Coordinate, track and complete action items and report progress to project owners.
• Assist staff coordinate project management activities, including routine meetings and report development.
• Support internal resources plan and implement activities in support of project in accordance with project priorities and schedule.
• Assist in the administration of ongoing projects.
• Perform relevant data analysis to support program activities and reporting.
• Prepare summaries, reports, and minutes of meetings involving discussions of program activities to communicate with internal and external stakeholders.
• Prepare project dashboards and summaries, milestone status and updates to work breakdown structure as necessary.
• Measure project performance using designated systems; develop summaries of project status and performance to review with upper management; present project updates and status reports at recurrent staff and management meetings.
• Log project expenditures within designated tracking tool and report balances  and risks to project owners.
• Assist project owners manage financial aspects of project to include monitoring budget, projecting future spending and completing appropriate financial requests and accounting documentation.  These activites would include assisting with enterprise resource planning and annual budget formulation.
• Evaluate project cost and performance against metrics and report status and recommend corrective actions to project owners.
• Stay abreast of project management certification standards and industry principles through professional associations and implements practices.
• Coordinate with other project managers to identify and share project best practices and common approaches and reports to project owner.
• Provide expert review and recommendation regarding other project management plans.
• Provide researchers and non-project staff presentations on appropriate project management practices.
• Researches project management best practices and new industry standards.
• Coordinate and conduct internal management studies and provide trend analyses to project owners.
• Communicate program goals in response to inquiries.
• Coordinate and assist in a variety of responsibilities including organization, planning, and participation in activities related to pediatric and family enrollment initiatives and programs.
• Coordinate and assist the development of regular and special reports based on program activities; prepare briefings and presentations on program progress.
• Use new and established contacts within and outside of the AOURP to achieve program goals related to pediatric and family inclusion in the All of Us Research Cohort.
• Determine the best approach to manage project meetings, provide status updates and the presentation of updates, reports and dashboards according to best practices.
• Compare and evaluate project requirements to other projects and recommend changes and improvements to project owners to overcome redundancies, overlaps, or opportunities to coordinate.
• Evaluate project-related activities and documentation and make corrections and improvements.
• Coordinate with other programs to share best practices and consolidate approaches to increase project management efficiency and effectiveness.
• Review, evaluate and provide recommendations for improvement of project tracking and progress reporting, project scheduling practices, project dashboards and summaries, milestone status and updates and work breakdown structures, project expenditure tracking against approved project budget, and implementing corrective actions to mitigate risks.
• Review other project management plans and recommend improvements.
• Provide project management expertise to ensure accurate and consistent project monitoring and tracking to inform project owner decision making.
• Coordinate, conduct, and participate in important off-site activities and discussions, relevant to project management activities and goals.
• Provide subject matter expertise on special cross-cutting and ad hoc projects, attend special regional, annual and ad hoc meetings and participate on working groups.
• Build and support effective communication strategies for the Division and public presentations of the program and its constituent activities.
• Maintain coordination and communication between research operations, program management, project stakeholders, team members and subcontractors.
• Serve as representative on committees and working groups, focusing on areas of programmatic expertise.
• Coordinate with scientists, institutions, organizations, and other government agencies engaged in related activities and fields, obtaining and providing information and assistance regarding various activities as required.
• Collaborate with staff on drafting technical reports including write ups for reporting purposes such as scientific advances.

#SOAR

What You Will Need:

• Bachelors degree
• At least 2 years of experience managing complex projects

What Would Be Nice To Have:

• Project management
• Website content management
• Meeting minutes/summary reports
• Executive level support
• Meeting coordination
• Scheduling
• Adeptness and flexibility in working collaboratively as part of a team
• Strong critical reasoning, analytic, problem solving, organization, and planning skills
• Listens effectively and clarifies information as needed
• Clearly and concisely expresses facts and ideas verbally and in writing
• Mature judgment, diplomacy, and time management abilities
• Self-starter capable of working independently on a variety of tasks simultaneously while adhering to deadlines
• Proficiency mastering new content and responding flexibly to changing priorities
• Data analysis
• MS Office, including SharePoint
• Confluence
• MIRO
• Google Suite
• WebEx
• Asana

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.