What are the responsibilities and job description for the VP of Accounting & Administration position at Gulph Creek Hotels?
Summary
Responsible for management, control, analysis, planning and direction of all financial systems and planning functions for company’s portfolio of hotels and internal management company entity. Oversight of corporate office operations, human resources, owner relations and payroll functions.
ACCOUNTABILITES
The VP of Accounting and Administration is responsible for staffing qualified personnel; ensuring all aspects of financial and accounting functions for properties and company is executed per requirements of law, brand, company and owner. This also includes employment statute compliance; and overseeing all aspects of wage, benefit, worker’s compensation unemployment, and 401K administrative tasks are executive as set forth by local, state, federal agencies.
Essential Duties And Responsibilities
Accounting/Financial Operations
Supervise centralized accounting staff and administrative assistant. Work to ensure general managers at each location have ample supervision in the accounting area to perform the functions necessary to comply with policy and procedure.
EDUCATION And/or EXPERIENCE
Responsible for management, control, analysis, planning and direction of all financial systems and planning functions for company’s portfolio of hotels and internal management company entity. Oversight of corporate office operations, human resources, owner relations and payroll functions.
ACCOUNTABILITES
The VP of Accounting and Administration is responsible for staffing qualified personnel; ensuring all aspects of financial and accounting functions for properties and company is executed per requirements of law, brand, company and owner. This also includes employment statute compliance; and overseeing all aspects of wage, benefit, worker’s compensation unemployment, and 401K administrative tasks are executive as set forth by local, state, federal agencies.
Essential Duties And Responsibilities
Accounting/Financial Operations
- Directs the centralized accounting function in preparation of financial reports including income statements and balance sheets.
- Analyzes variances in financial performance and identifies areas of needed improvement. Discusses these variances with hotel general managers and VP of Operations to implement solutions for these areas to achieve better results.
- Coordinates the annual review process with outside accounting firm and ensures all necessary taxes are filed. Implements policy and procedures and financial controls for each hotel to comply with in their daily operations.
- Prepares and finalizes annual operating and capital budgets with hotel managers and Director of Operations. Works closely with VP of Operations to implement strategies in achieving budget goals and objectives.
- Interacts with hotel owners’ representatives and investment partners to ensure they are receiving necessary financial information on a weekly, monthly and annual basis as outlined in management contracts.
- Provides reports necessary to monitor hotel labor costs on a bi-weekly basis.
- Provides necessary support to general managers both financially and operationally.
- Prepares and submits distributions for owned hotels and management company.
- Oversees the Treasury function and cash flow needs of each hotel and communicates this with ownership and staff.
- Submits capital requests and reimbursements to hotel ownership according to procedure. Responsible for banking relationships for hotels and owners.
- Assists in preparation of financial models and proformas for new construction, acquisition and sale projects. Participates in due diligence and final closing of construction and permanent loans.
- Prepares construction draws for lender for approval of funding and manages the pre-opening spending of new hotels.
- Coordinates start up of new entities and all tax registrations are completed and filed.
- Works with Director of New Business on financial analysis and contracts for new projects.
- Ensures all plans are in compliance and are the most beneficial and cost effective plans for the company. Oversees the annual renewal of company liability, property, auto, workers compensation, and employer fiduciary insurance and meets with representatives of these brokers to ensure claims and costs are kept to a minimum.
- Monitors hotel accounts receivable and provides ability for accounting staff to participate in hotel operational audits to make sure they are in compliance with Accounts Receivable, Personnel, including I9 compliance, banking, and overall policy and procedures.
- Monitors and oversees functions of internal staff including accounts payable, payroll, bank reconciliations, intercompany accounts, and month end process. Ensures continued growth and training in the Accounting profession.
- Represents the vision of Gulph Creek Hotels in local association functions and chapter involvement.
Supervise centralized accounting staff and administrative assistant. Work to ensure general managers at each location have ample supervision in the accounting area to perform the functions necessary to comply with policy and procedure.
EDUCATION And/or EXPERIENCE
- Bachelors Degree in Accounting or Business required.
- Expert level understanding of GAAP
- Minimum of five years related experience with progressive managerial responsibilities.
- Prior experience in hotel or related field is preferred.
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