Payroll & Fixed Asset Manager

H.O. Penn Machinery
HIRING IMMEDIATELY
Payroll & Fixed Asset Manager
Poughkeepsie, NY

• Medical / Dental / Vision Insurance
• 401(k) with company match
• Paid time off
• Paid company holidays
• Company provided cell phone & laptop

Key Qualifications:

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite and related software.
• Highly proficient with payroll software
• Strong analytical skills
• Highly skilled in math and finance

Responsibilities

Effective management of the payroll function, payroll taxes and reports

• Perform payroll maintenance in ADP Work Force Now, create and maintain all validation and Wage Garnishment tables and oversee the payment of wages
• Create and maintain home department table for general ledger interface, coordinating all changes with HR, IS and ADP
• Place weekly union stamp orders and monitor distribution
• Process all internal payroll deductions and make related payments
• Prepare all union reports, compute monthly benefit payments and prepare payroll and employee benefit journal entries
• Create payroll reports and queries (calculate prevailing wage, prepare P/R reports for Aprio and HR Benefit Statements, calculate and enter Qtly CABP payments) and prepare certified payrolls and quarterly payroll tax returns

Timely and accurate preparation of special internal reports and code/review of service department charges

• Coordinate, review and process all commission reports
• Review Service Department Outside Purchase Accounts and make adjustments as necessary (Reconcile Outside Purchase Account)
• Review support, service and general invoices prior to posting
• Review warranty invoices for correct coding
• Provide detail analysis of monthly financial preliminary reports for Service Operations and Support Departments
• Review and approve White Credits for Parts and Service and Branch petty cash reimbursements

Accurate management of fixed assets and depreciation reporting

• Identify, categorize, assign depreciation schedules and process all fixed asset purchases, maintaining all asset reporting using CODA
• Manage the Support portion of the Corporate budget process and maintain the allocations
• Determination and approval of Security access to DBSI and BI Cubes
• Reconcile assets under construction account

Timely completion of special reports for regulatory requirements

• Prepare the Quarterly Federal Excise tax return
• Oversee the filing of HUT, IFTA and CMVT
• Provide back office support for SITECH and DT Rental
• Compile all fuel used for IFTA returns

Staffing and development of people to achieve all key results

• Build and Maintain an environment characterized by high productivity and morale
• Select people
• Effectively manage the performance process (goal setting, coaching, appraisal and rewards/consequence management)
• Develop people
• Ensure a culture of safety through ongoing communication and timely completion of safety initiatives and reinforcing safe work

Qualifications

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite and related software.
• Highly proficient with payroll software
• Strong analytical skills
• Highly skilled in math and finance

• Standing and/or sitting for prolonged periods of time
• Hand coordination (typing and writing)
• Occasional forward bending and reaching
• Occasional walking and climbing stairs
• Carrying (up to 20lbs.)

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, age, national origin, disability status, marital status, sexual orientation, citizenship status, protected veteran status, or any other characteristic protected by law.