Purchasing Manager

A Hajoca Purchasing Manager is expected to:   Represent the Profit Center in a professional and ethical manner, in accordance with Company policies and procedures. Be courteous and friendly; building long-lasting and profitable vendor relationships. Be analytical, detail-oriented and solve problems work effectively as a team leader.     Job Summary   The job of Purchasing Manager is to monitor, direct and measure the performance of all Purchasing personnel; to ensure optimal inventory levels are maintained and inventory is purchased at competitive prices; to deliver consistently high fill-rate ratios and to maintain the Purchasing area.  Directly supervise up to four (4) employees.  Managerial responsibilities include interviewing, scheduling, training, and developing employees; planning, assigning, budgeting and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.   Job Duties   Essential Duties and Responsibilities include the following. Other duties may be assigned. Manage purchasing agents; ensure product is ordered at a competitive price and optimal quantity.Monitor inventory levels and turn rates; adjust maximum and minimum inventory levels as needed to ensure optimal inventory levels, pricing, and profit margins. Timely review and analysis of operational reports including the Open Purchase Order report, the Return Goods queue, the Back-Order report, and the Suggested Purchase Order Queue. Oversee annual physical inventory working along with the warehouse, sales and leadership team. Review Job Queues, voice messages, and emails; prioritize daily workload, respond to questions and resolve complaints and miscellaneous problems. Review and analyze Purchasing Agent’s Back Order Reports; research delays and monitor patterns. Build relationships with product vendors; negotiate prices, promotions and training sessions. Assist in planning and attend marketing trips and events along with customers, vendors, reps, and teammates. Maintain market awareness of commodity pricing, product demand, new products and regulations affecting building codes and product lines. Create weekly commodity and market analysis report and distribute to Sales and leadership. Negotiate (where needed, exclusive for WHCI), maintain and manage vendor rebate programs; ensure rebates received are reconciled with rebates due through regular contact with the vendor relations team. Ensure proper staffing levels in the Purchasing department are always maintained; interview potential candidates; train and develop high potential employees. Establish operational procedures to control and manage inventory levels, set pricing, order product, etc.; provide direction for strategic or procedural changes. Provide and schedule training to direct reports on knowledge and pricing, industry regulations, customer service, ECLIPSE computer system, and company policy and procedure. Confer with department supervisors to ensure coordination of Purchasing activities with activities of other functions such as sales, receiving, shopping and accounting. Assist other employees as may be required for the purpose of supporting them in the completion of their work activities. Supervisory Responsibilities: Directly supervise up to four (4) on-site employees.  Supervisory responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising performance, rewarding, and disciplining employees; addressing complaints and resolving problems.   Knowledge, Skills, and Abilities   Able to build and maintain a positive working relationship with vendors, customers and co-workers. Possesses excellent verbal communication and negotiation skills. Able to analyze sales and procurement data and understand market trends to make the best purchasing decisions. Energetic, self-motivated and able to work independently. Able to learn and operate (keyboard and mouse) the applicable software system (Eclipse, Mincron) used to create, process and monitor purchase orders, and to produce reports for analysis. Read, write, speak and understand English. Add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.   Physical Demands    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Sitting (in chair)           77% Standing                      15% Walking                         8% Lifting                          Occasionally up to 40 pounds Carrying                      Occasionally up to 40 pounds Pushing/Pulling           Occasionally up to 60 pounds Controls                       Use of both hands and arms and use of both feet and legs Strength level              Moderate   The following movements and senses are required in this job: Hand and finger dexterity, stooping, kneeling, talking, hearing, near vision, far vision, peripheral vision, color vision, and depth perception.   Environmental Conditions    The incumbent is exposed to the following conditions in the job:   Warehouses with no climate control, potentially hazardous equipment (such as forklift trucks, mechanical lift gates, hand tools, manual material handling equipment, ladders, and rubber retention straps). The Profit Center may stock, sell and use hazardous materials – PVC pipe cement, pool chemicals, torch gas, propane gas, solvents, etc. You may be required to handle these materials.   FLSA Status - Exempt Reports to - Profit Center Manager