Office Manager

Position: Office Manager

ABOUT US:

Our mission is simple: to be the preferred producer of wood components. That’s what we do and we do it well. People love our work, and as it turns out, people love working here, too. We’re proud of our team, the work we do, and our customer partners. The inscription painted on our entry wall describes us best – Great People, Great Results!

If you have the passion and enthusiasm for building relationships and experience in general office management, bookkeeping, and human resource functions, then we’re looking for you. We are a growing family-owned company in central Minnesota and we are seeking great people to join us. Think you have what it takes? Then please send us your resume and let us know why you’d be the perfect addition to our company. We’d love to see you succeed!

JOB SUMMARY:

The Office Manager oversees the day-to-day management of the office and is experienced in handling a wide range of administrative duties and support tasks to ensure the office runs smoothly and company values are upheld. Responsibilities include overseeing general accounting (AR/AP), data entry for reporting, some scheduling, administrative support tasks, and HR-related duties: recruiting, hiring, benefits administration, timekeeping, compensation, and information systems.

PRIMARY OBJECTIVES:

• Development of a smooth-running, efficient office and a superior workforce.
• Development of a strong, employee-oriented company culture that emphasizes company values, quality, continuous improvement, and high performance.
• Ongoing personal development.

ESSENTIAL FUNCTIONS:

• Oversee accounts receivable and accounts payable duties.
• Oversee policies and procedures such as employee handbook, written safety plans, etc.
• Process daily mail and correspondence.
• Create and distribute company communications to employees when needed.
• Recruit, interview, and hire staff when needed. Conduct orientation and onboarding tasks.
• Maintain company files (A/R, A/P, and employee files).
• Maintain time clock and time clock records; collect, calculate and enter data for payroll.
• Administer compensation and benefit plans.
• Track quarterly and annual employee reviews and ensure timely completion by managers.
• Ensure compliance with labor regulations.
• Promote positive employee relations; coach, mentor, and provide support to employees.
• Participate in departmental meetings and training events (some of which will require you to train others on what you’ve learned.)
• Participate on the safety committee and assist in OSHA and first report of injury reporting.
• Gather and analyze data with useful metrics such as employee turnover rates, employee satisfaction rates, annual Q 12 surveys, and stay review and exit interview data.
• Assist Production and Sales Departments with pricing configurators and data entry.
• Fill in and/or help out in the office as needed when others are on PTO/vacations.
• Other administrative tasks as needed or assigned.

POSITION REQUIREMENTS:

This position requires attendance on the premises and cannot be performed from home. The following requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of the Office Manager.

Required Education and Experience

• AAS degree or Bachelor’s degree in Business with an emphasis in HR and/or bookkeeping
• Proven experience in office management and/or in human resource management
• SHRM certification is a plus but not required

KNOWLEDGE, SKILLS, and ABILITIES:

Excellent Language and Communication Skills:

• Ability to read, analyze, and interpret the most complex documents.
• Ability to listen and respond effectively to the most sensitive inquiries or complaints.
• Ability to communicate effectively in both oral and written form.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to diffuse tense situations and find common ground.
• Ability to structure resolution options that are win-win.

Computer Skills:

· Excellent computer skills and proficiency with Microsoft Office Suite and QuickBooks.

• General knowledge of networking and light IT problem-solving.
• General knowledge and application of spreadsheet formulations.
• Skills in database management and record-keeping.

Personnel Development:

• Understands the learning process and can effectively teach and train others.
• Ability to encourage, coach, and mentor employees in personal and professional growth.

Additional Requirements. An office manager for Harris Hardwoods must:

• Be outgoing and personable and genuinely like people.
• Have excellent time management skills, and can prioritize tasks and meet deadlines.
• Ability to count time; calculate ratios, rates, and percentages; use both metric and English systems of measure; read/write measurement in both decimals and fractions (i.e. 1 5/8 or 1.625); count money and complete basic money computations.
• Exhibit a high level of professionalism, discretion, and confidentiality.
• Possess excellent organizational skills to manage many pieces of information at one time.
• Be able to identify and resolve problems in a timely manner.
• Possess strong decision-making skills.
• Have meticulous attention to detail.
• Embrace our company values, and be a good fit for our company and culture.

PHYSICAL REQUIREMENTS

• Must work all hours at the office. Working from home does not work for this position.
• Prolonged periods of sitting at a desk and working on a computer, so must be able to use hands and fingers to manipulate keys on a keyboard.
• Occasionally required to stand, walk, reach with arms and hands, climb or balance, be able to lift up to 30 pounds at times (i.e., move boxes of copy paper, etc.)

BEGINNING SALARY RANGES: $47,000 and up - varies depending upon experience/training

WHAT YOU’LL LOVE ABOUT US:

• Great company culture. We live and work based on our values and beliefs.
• Meaningful Work: You won’t be another cog in the wheel – you are free to learn, grow, and develop yourself while doing meaningful work and making an impact.
• Rest and Relaxation: PTO is accrued and you manage when to use it!
• Holidays: We recognize 6 holidays and pay you to stay home to celebrate on these days!
• Health Benefits: We offer two medical plans – the traditional ‘silver’ plan or an HSA.
• Better together – Group plans: Life and Short-term Disability Insurance, Accident and Critical Illness Insurance, Hospital Insurance, Vision and Dental Insurance
• Future Planning: SIMPLE IRA retirement plan with a 3% match

Other Things Worth Mentioning: paid on-the-job training and development, paid breaks, flex time, safety gear allowance, mandated benefits: workers compensation insurance, matching social security and Medicare funds, State and Federal unemployment

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Human resources: 1 year (Preferred)

Work Location: In person

Salary : $47,000