Salary Job Openings

Administrative Assistant

Hawaiiana Management Company
Kīhei, HI Full Time
POSTED ON 5/9/2024

Role and Responsibilities

I. Front Desk operations:

  • Manage incoming/outgoing front office transactions daily, such as:
  • Greet and address visitors/clients upon arrival
  • Answer mainline and re-direct callers to respective extension
  • Check main voicemail daily and forward accordingly
  • Open and distribute mail daily
  • Scheduling FedEx pickups & placing service calls upon request, etc.
  • Maintain conference room calendar and update the whiteboard weekly
  • Log/distribute incoming faxes throughout the day

· Operates office equipment (copier, printer, typewriter, calculator, scan, etc.)

  • File documents weekly

II. Standard Administrative Tasks:

  • Support assigned Management Executives in all aspects of Administration; such as

· Process/File all applicable association registrations

· Prepare mailings for Board communications to ownership, individual owner compliance, annual meetings, budgets, etc.,

· Attend association annual meetings as assigned

· Maintain project working files/archive periodically, Board rosters, reference binders, etc.

· Tracks numerous documents such as insurance, audit, minutes, financial distribution, and various reports.

· Expected to back up other Administrative team member’s during PTO

· Performs other work-related duties as assigned.

Qualifications and Education Requirements

· Ability to read, write, speak, and understand English well.

· Three (3) years’ experience in a professional office environment or secretarial experience.

· Be able to multi-task and well-organized to manage workload for better efficiencies.

· Coursework in secretarial science through a high school or community college.

· Ability to type 55 WPM.

· Proficient in Microsoft Word and Excel programs.

· MUST currently reside in Hawaii

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift

Work Location: In person

Salary.com Estimation for Administrative Assistant in Kīhei, HI

$47,744 - $60,469

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