Project Coordinator

The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate's/applicant's qualifications, skills, and level of experience as well as the geographical location of the position.

The end client is unable to sponsor or transfer visas for this position; all parties authorized to work in the US without sponsorship are encouraged to apply.

A Pharmaceutical Company is seeking a Project Coordinator in New Brunswick, NJ.

Role Description

• Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.
• Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.
  )
• Works with PM to build out and maintain the integrated program/project schedule using specified project management tools.
• Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.
  )
• Supports PM in tracking progress of activities/milestones.
• Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status.
• Examines program/project documentation/data for completeness and accuracy.
• Supports the Project Manager's administrative workload by owning administrative duties for Project Managers.
• Schedules key program/project-related meetings.
• Captures minutes for relevant program/project meetings.
• Sets up, manages and maintains program/project SharePoint site as per agreed plan (including meeting minutes, RAID, status reports, project permissions, etc.
  ).
• Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager.
• Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services)
• Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.
  )
• Assists in managing PM resource sharing across multiple areas within PPM.
• Gather PM allocation, facilitate resource capacity planning and sharing within PPM.
• Maintain record of people and skill sets across pool of resources.

Skills & Requirements

• Bachelors / Associate with equivalent experience.
• 2 - 4 years coordinator or equivalent experience.
• 2 - 4 years working in IT projects.
• Strong computer knowledge and skills including MS Office and Internet platforms.
• Organized and able to work independently.
• Excellent spelling, written, and oral communication.

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends.
Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers.
You will also get support on resume writing, interview tips, and career planning, so when there's a position you really want, you're fully prepared to get it.

Nervous about an upcoming interview?
Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences.
We believe that the more inclusive we are, the better we serve our candidates, clients, and employees.
We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law.
One of Hays' guiding principles is 'do the right thing'.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles.
If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company.
Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.
#1151789