Events Coordinator

HBA of Greater Springfield - Event CoordinatorJob Description

Reports to: Chief Executive Officer Classification: Non-Exempt

This position is responsible for coordinating the association’s events. The individual will manage the special events of the association, HBA Charitable Foundation (HBACF) and the Coalition for Building a Better Tomorrow (CBBT). Utilizing data, elimination of current and development of new events may be necessary to meet strategic planning goals and stay true to the HBA mission.

Current HBA events include:

• Home & Outdoor Living Show
• Spring and fall fishing tournaments
• Fall / Holiday member gathering
• Fall golf tournament
• Power Hour, 6 x per year
• Tools of the Trade education series, quarterly
• Builder Roundtable, quarterly
• New Member Orientation, 2 x per year

Current HBACF events include:

• Cornhole tournament
• Smoke alarm give-a-way

Currently there are no CBBT events.

Duties, Responsibilities and Authorities:

• Facilitate event committee meetings - prepare agendas, timelines, supplemental material, and minutes for all event committee meetings.
• Support committee leadership.
• Develop and coordinate the day-to-day management and execution of all events.
• Work with the CEO and Membership Specialist to develop and implement a plan to sell event sponsorships.
• Track registration and attendance for events.
• Complete post-event follow through including thank you notes, final budget, collection of statistics, tracking suggestions for consecutive events and full report to CEO, staff and committee members.
• Recruit and retain event volunteers.
• Assist with annual budget planning for special events revenue and expenses.
• Assist in answering the phone.
• Perform other duties as may be assigned by the CEO.

Requirements:

• Able to work by establishing priorities and strict timelines.
• Working knowledge of Microsoft Office (Word, Excel, Access, Outlook).
• Working knowledge of InDesign, Illustrator, Canva and/or Photoshop
• Working knowledge of social media (Facebook, Twitter, Instagram, LinkedIn).
• Ability to work nights and weekends.
• Maintain customer service at levels that exceed the expectations of all clients.

Other Skills/Abilities:

• Self-motivated
• Highly organized
• Detail oriented
• Above average verbal and written communication skills
• Confident, authentic, honest, reliable
• Calm under pressure
• Adaptable to quickly changing situations
• Adaptable to varying personalities and temperaments
• Able to discern when to facilitate and when to lead

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Expected hours: 35 – 45 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Evenings as needed
• Weekends as needed

Education:

• Associate (Required)

Experience:

• Event Management: 3 years (Preferred)

Ability to Relocate:

• Springfield, MO 65807: Relocate before starting work (Required)

Work Location: Hybrid remote in Springfield, MO 65807

Salary : $21 - $24