Facilities Management Coordinator

Description

Do you have the career opportunities you want in your current role? We have an exciting opportunity for you to join the nations largest provider of healthcare services as a Facilities Managament Coordinator!
 
HCA is dedicated to the growth and development of our colleagues. We will provide you the tools and resources you need to succeed in our organization. We are currently looking for an ambitious Facilities Managament Coordinator to help us reach our goals. Unlock your potential here! 

We offer you an excellent total compensation package, including competitive salary, comprehensive benefit package, and growth opportunities. Your benefits include 401(k) with match, PTO, medical, dental, vision, flex spending, life, disability, tuition reimbursement, employee discount program, employee stock purchase program, and student loan repayment. 

The Facility Management Coordinator is responsible for the daily clerical operations of the Facility Management department.  Under the supervision of the Director, the Facility Management Coordinator performs a variety of administrative duties, including payroll functions, accounting reconciliation, organization of regulatory documents, and maintenance of policies/procedures. The Facility Management Coordinator serves as the department subject matter expert for HCA Healthcare’s computerized maintenance management system (CMMS) and compliance program, which facilitates scheduling PMs, work order management, and vendor management. The Facility Management Coordinator shall also be responsible for supplies and parts management.

What you will do in this role:

General Administrative Duties

• Serves as receptionist for the department by greeting department visitors, answering phones, relaying messages, scheduling appointments, and forwarding calls.
• Types letters, memos, minutes, and other documents as required. Publishes department work schedules.
• Manages department payroll and account reconciliation, including tracking of PTO, ordering department supplies, and reviewing invoices.
• Processes and distributes incoming department mail and correspondence.
• Gains familiarity with the language of HVAC systems, steam systems, and normal and emergency electrical systems, emphasizing systems and components typically found in acute care facilities.
• Exhibits proficiency with computer systems, organizational and problem solving skills, independent judgement, and attention to detail.

CMMS/Compliance System Management

• Manages staff workload, scheduling, assignment and completion of work orders, and preventative maintenance tasks using HCA Healthcare’s CMMS.
• Accepts or rejects incoming service requests, and assigns to appropriate technician. Assigns start dates and technicians to preventive maintenance activities.
• Maintains an accurate inventory of assets by coordinating the asset inventory/retiring process.
• Manages vendor activity for projects and preventive maintenance activities, including billing, invoice auditing, and payment. Ensures completed inspection reports are turned in on time
• Provides DFM with technician and vendor performance reports, as necessary.
• Maintains organization of documents, including policies and compliance activities.
• Demonstrates an extensive knowledge of Joint Commission, CMS, OSHA, and other Federal and State regulatory agency standards.

PBX (optional)

• Demonstrates knowledge and understanding of the hospital switchboard and relieves the PBX Operators as needed/requested.
• Manages department payroll and account reconciliation, including tracking of PTO and ordering department supplies. 

What experience and education is needed for this role:

• High School Diploma, GED or equivalent is required
• Administrative experience in maintenance, engineering or healthcare is preferred

Be a part of an organization that invests in you. We are actively reviewing applications. Highly qualified candidates will be promptly contacted by our hiring managers for interviews. Submit your application and help us raise the bar in patient care!

HCA Healthcare is a comprehensive healthcare network where 275,000 people across more than 1,800 care facilities are all committed to creating a positive impact every day. It’s an organization that exists to give people healthier tomorrows. Our scale enables caregivers to deliver great outcomes for patients and gives colleagues unparalleled opportunities to learn and grow. Most importantly, as a part of HCA Healthcare, we’re connected to something bigger, which means more resources, more solutions and more possibilities for everyone who walks through our doors. What matters most to our diverse and talented colleagues is giving people the absolute best healthcare possible. Every day, we seek to raise the bar higher, not just for ourselves, but for healthcare everywhere. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.