Facilities Manager

Headlight is a physician-owned, mental wellness, telehealth company. Our focus is quality care, and our goal is to provide mental health and wellness care to all who need it. We are a mission driven team that supports our clinicians by Clinician Obsessed. As we continue to expand and diversify our service offerings, we are seeking a Facilities Manager to oversee all building-related activities.

The Facilities Manager ensures that each facility is equipped to operate as it should daily. With the support of the VP of Finance, they ensure the facilities have all the tools and devices needed to maximize productivity and efficiency. The Facilities Manager oversees the management of leases and utilities for all locations, ensuring effective communication with landlords and timely setup of services. They forecast office supplies and equipment needs, ordering replenishments as necessary, and recommend maintenance and facility design modifications.

Our values

·      Deliver excellent service: We’re determined to deliver world-class care to our clients. We build long- lasting relationships because we obsess over the details of our delivery and the quality of care.

·      Make things easier: Getting help with mental health can be challenging and confusing for a lot of people. We remove barriers and simplify the process because it helps our clients get help and allows us to grow and help more people.

·      Listen with empathy: Listen to each other with empathy. We value the deep understanding that creates a productive environment of collaboration, feedback, and support.

·      Learn and Grow: We are always curious to improve our practice and our process. As we learn and grow, we can help more people, and that’s what it’s all about.

Roles and Responsibilities

·       Manage leases for all locations including communication and coordination with landlords.

·       Setup and maintain utilities for all locations.

·       Forecast upcoming needs for office supplies and equipment and order replenishments as necessary.

·       Recommend maintenance, mechanical, electrical, and facility design modifications.

·       Provide administrative and clerical support for Accounts Payable Department.

·       Manage equipment renovations and refurbishments.

·       Plan and coordinate all installations (telecommunications, utilities, supplies, etc.) for new locations

·       Review utilities consumption and strive to minimize costs

·       Control activities like parking space allocation, waste disposal, building security etc.

·       Allocate office space according to needs

·       Handle insurance plans, service contracts and all applicable business licensing

·       Create and Manage Employee Safety Program

·       Scheduling routine inspections and emergency repairs with outside vendors

·       Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals

·       Keep financial and non-financial records

·       Perform analysis and forecasting

Qualifications

·       3 years experience as facilities manager or relevant position

·       Well-versed in technical/engineering operations and facilities management best practices

·       Knowledge of basic accounting and finance principles

·       Excellent verbal and written communication skills

·       Excellent organizational and leadership skills

·       Good analytical/critical thinking

·       BSc/BA in facility management, engineering, business administration or relevant field

Benefits

·       Competitive salary and benefits package.

·       Opportunity to work in a cutting-edge healthcare technology environment.

·       Professional development opportunities and training.

·       Collaborative and supportive work culture.

·       Impactful role contributing to the enhancement of patient care and healthcare processes.

Not meeting all the requirements? Research indicates that women, communities of color, and historically underrepresented individuals are often hesitant to apply for jobs unless they meet every qualification. We are committed to cultivating a diverse, inclusive, and genuine workplace. If you're enthusiastic about this position but your previous experience doesn't precisely match every qualification listed, we enthusiastically encourage you to submit your application. You could be the ideal candidate for this role or others!

Headlight is committed to the principles of diversity, equity, and inclusiveness and seeks to create a working environment reflective of this commitment. We seek to provide a diverse clinician base to support the diversity of our clients. Headlight supports and respects diversity of people, culture, and ideas throughout our organization. Headlight thrives to be a welcoming, diverse and discrimination- and harassment-free workplace.