Administrative Assistant HMG

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you are ready to put into action? Then you’ve come to the right place! Apply to be an Administrative Assistant today!

“The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!”

–Sarah K., Administrative Assistant

What will my day look like?

We know you have the people skills for this role, but we also know that there is much more to learn. Don’t worry we will be coaching you every step of the way! There will be plenty of hands on learning where you will get to work and collaborate with your team along with being able to attend trainings through Horizon University. We can tell you one thing, you most certainly will not be bored! Now here’s more info you should probably know about this role…

• Performs numerous functions within an electronic medical record program such as the collection of copays, balancing the cash drawer, scheduling and changing appointments, and looking up patient demographics and insurance information
• Answers the telephone, takes messages, and provides information/assistance as needed
• Performs various office processes such as faxing, collating, mail sorting, ordering supplies, and preparing clinical records for distribution to referral sources
• Opens and closes clinic following proper procedure
• Greets visitors of the office and directs them as necessary
• Composes and types routine correspondence using word processing and Microsoft Outlook
• Scans, files, retrieves, and prepares clinical records and prepares patient charts to be sent to the Medical Records archive
• Completes reminder phone calls for upcoming patient appointments
• Ability to relate to mentally ill or chemically dependent individuals and their families of diverse ethnic, cultural, and socioeconomic backgrounds, as well as have the ability to interact with them in a positive, supportive, and cooperative manner
• Ability to prioritize work tasks, completing work accurately and on time despite frequent interruptions
• Ability to work well as part of a team and independently
• Ability to exercise flexibility, initiative, good judgment, and discretion
• Ability to learn and apply Horizon Health Services Policy and Procedures and commit to adherence of privacy regulation
• Experience working in a computerized office environment with word processing, database and spreadsheet skills sufficient to prepare correspondence, reports, and forms, including the willingness to learn new software applications

Why do I want to work for Horizon?

At Horizon we want you to feel how much we value you as a Horizon team member.” This means we pack on the perks! These include…

• Your ability to grow. We know you want to have a meaningful career at Horizon! There are many opportunities to grow within your role and advance within the organization.
• Team building activities: Sometimes water cooler chats aren’t long enough! Horizon offers time outside of work where you can hang out and enjoy everyone’s company.
• Summer hours: Buffalo summers are too short! This way you get to enjoy the rest of half day Fridays in the sunshine at Canalside or wherever you please!
• Appreciation: We haven’t been named a Best Place to work 12 years in a row for nothing! We treat all of our employees like they are family and are always there to support each other.
• Student loan assistance. Horizon partners with Peanut Butter, a company that will assist you with paying off your students loans each month. After one year of joining you will have been able to pay off an extra $600!

What has prepared me for this opportunity?

• Experience working in a fast-paced environment
• Ability to take initiative and challenge the status quo
• Flexibility to work in a dynamic environment that changes with community needs
• High school diploma with 5 years of experience or an advanced degree

Location:

55 Dodge Road, Getzville, NY, 14068

Position Hours:

Monday-Thursday hours are between 8:00am-7:30pm. Friday they are between 8:00am-3:00pm.

• Evenings are REQUIRED.

Disclaimer:

We encourage all applicants to be mindful of the fact that Horizon is a behavioral healthcare agency with more than 100 employees and is in the process of implementing a mandatory vaccination policy for all employees.

This information is intended to provide a general overview of the position; it is not a full job description.

Horizon 2021 Recruitment Bonus Program

Eligible Hires and Payment Structure:

• Full Time hires will receive $300 after 30 days of continuously working and another $300 after 6 months of continuously working for a total bonus of $600.
• Part Time hires will receive $150 after 30 days of continuously working and another $150 after 6 months of continuously working for a total bonus of $300.
• Bonus will be paid according to the employee’s PT or FT status as of Dec. 31st

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)