HR Coordinator - HealthNet

Description

The HR Coordinator will assist and provide support to the HR Department and team 

members with a variety of HR tasks and administrative duties. Primary duties may include 

maintaining Personnel and Employee Health files, updating internal databases and HRIS 

systems, assisting with new employee orientation and onboarding, exit interviews, tracking 

required training and managing reports, spreadsheets and other special projects that may 

require working with complex, confidential, and high-volume data. This position reports to 

the Human Resources Director. 

Essential Functions

Onboarding and Orientation:

? Assist HR generalist with the tracking of pre-employment physicals and background 

checks for all new hires. 

? Tracks invoices related to pre-employment physicals and approve for payment. 

? Assist and provide backup with new hire orientation and training. 

? Send reminders to new hires regarding required documentation and collect forms as 

needed for each position.

Employee Personnel & Health Records: 

? Print EOHS files from vendor portal and place in EOHS file. 

? Send notification to employees regarding vaccinations and maintains tracking 

database and EOHS files. 

? Review and approve employee health invoices from vendor. 

? Manage the annual HR EOHS file purges. 

? Reply to employee request for EOHS records. 

? Assist Sr. HR Generalist with personnel file management as needed. 

Training, Education & Licensures:

? Collect and track training and licensure certifications and attestations. 

? Ensure completion of all new hire training. 

? Send regular reports to managers regarding non-compliant staff. 

Employee Engagement:

? Assist with the management of Employee Anniversary pins. 

? Run monthly reports, interoffice pins and thank you notes to employees. 

? Assist HR staff with monthly employee recognitions. 

Communication:

? Shares thoughts and information in a clear, concise and professional manner, in both oral and 

written communication formats. 

? Demonstrates active listening and seeks further information to ensure clarity and understanding. 

? Promptly responds to requests for information and works to proactively think through next steps 

and anticipate potential issues, requests, or business needs. 

? Openly shares knowledge and expertise. 

Teamwork/Customer Service:

? Creates and supports an environment that fosters teamwork and excellent customer 

service. 

? Builds collaborative partnerships within HR team as well as with Senior Leadership, clinic 

managers, support staff, and others, including external customers, to facilitate accurate 

and timely completion of organizational initiatives. 

Commitment to Purpose/Service:

? Demonstrates a commitment to HealthNet’s mission, vision and values and supports 

organizational decisions and behaviors.

? Demonstrates efforts to discovering, meeting and advocating for patient and customer’s 

needs.

HIPPA:

? Maintains at all times the confidentiality of any patient or employee medical, financial, or 

other personal information, records and data to which there is access. 

? Views, uses or discloses such information only for reasons necessary to perform duties.

? Responsible to challenge unauthorized individuals from viewing such confidential patient 

or employee information or accessing restricted areas.

? Maintains high level of integrity in dealing with highly confidential and often sensitive 

information, earns trust and respect of others, and exhibits behaviors that express the ethical 

practice of a healthcare organization. 

Commitment to Diversity

? Committed to fostering a diverse, inclusive, and equitable work environment, where all 

employees, whatever their gender, race, ethnicity, national origin, age, sexual orientation 

or identity, education or disability, feels valued and respected. 

? Committed to a nondiscriminatory approach and provides equal opportunity for 

employment and advancement in respective departments, programs, and worksites.

? Respects and values diverse life experiences and heritages and ensures that all voices 

are valued and heard. 

? Committed to modeling diversity and inclusion and to maintaining an inclusive 

environment with equitable treatment for all.

The preceding essential function statements are not intended to be an exhaustive list of 

tasks and functions for this position. Job descriptions provide a representative 

summary of the major duties and responsibilities performed by incumbents. Other 

tasks and functions may be assigned as needed to fulfill the mission of the 

organization.

QUALIFICATIONS/KNOWLEDGE/SKILLS/ABILITIES

? High School Diploma/GED required. Bachelor’s Degree or equivalent years of experience 

preferred.

? Two to Four years of human resource experience strongly preferred. 

? Excellent verbal and written communication skills as well as attention to detail. 

? Knowledge and understanding of regulations and laws (e.g. FLSA; COBRA; ADA; FMLA; 

etc.). 

? Intermediate proficiency in MS office (Word, PowerPoint, and Excel) and HR systems 

required. 

Physical Requirement:

? Prolonged periods of sitting at a desk and working on a computer. 

? Must be able to lift up to 20-30 pounds at times.

EVALUATION OF PERFORMANCE

 The Human Resources Coordinator will receive annual performance evaluations that rate 

job performance in accordance with HealthNet vision, mission, policies and procedures. The 

evaluations may include, but not be limited to, performance of many of the specific skills and 

abilities noted above. The Human Resources Coordinator is expected to present an 

exemplary professional image; maintain a positive attitude toward work and HealthNet; 

display a willingness to accept and complete assigned job responsibilities and duties; 

demonstrate the ability to independently exercise judgment, supervise staff if applicable, and 

complete all phases of assigned tasks or projects; and serve as a positive role model for 

other HealthNet staff.

EQUAL EMPLOYMENT OPPORTUNITY:

HealthNet is an Equal Employment Opportunity Employer and employment decisions 

are made without regard to race, color, sex, religion, national origin, age, disability, 

sexual orientation, or any other category protected by federal, state, or local law