Secretary

Elementary Secretary

A. Performance Responsibilities and Job Tasks

1. School / Community Relations

a. Serve as a role model to all students.

b. Serve as a positive member of the community in a way that does not negatively affect the district's reputation or image in the community.

c. Refrain from engaging in conduct that interferes with the operations of the district, including the education of students.

e. Develop and maintain a professional reputation and image among students and parents.

2. General Responsibilities

a. Maintain confidentiality of information concerning colleagues, students, and parents in accordance with law and District policies, rules and directives.

b. Attend, participate and be engaged in all meetings, as assigned.

c. Participate in faculty committees and the sponsorship of activities as assigned.

d. Participate in professional activities and staff development as assigned and as needed to maintain professional competence and to perform duties.

e. Develop and maintain a positive and professional working relationship with other staff and administration.

f. Provide for proper care, maintenance and reasonable security of all District property, including electronic data and other related technology, in the employee's custody.

g. Perform administrative duties such as assisting in school libraries, hall and cafeteria monitoring, and bus loading and unloading.

h. Adhere to all District policies, rules, regulations, and supervisor directives.

i. Adhere to the code of ethics of the District and all ethical standards as set forth in NDE Rule 27.

3. Service to the District

a. Perform tasks as directed by the employee's supervisor or District administration.

b. Perform in a professional manner all other tasks as assigned.

B. Required Knowledge

The Employee is to possess and effectively utilize knowledge in the following areas :

a. English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

b. Customer and Personal Service Knowledge of principles and processes for providing customer and personal services.

c. Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

C. Required Skills and Abilities

The Employee is to possess and effectively utilize the following skills and abilities :

a. Communication : i. Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

ii. Speaking Talking to others to convey information effectively. The ability to speak clearly so others can understand you.

The ability to communicate information and ideas in speaking so others will understand.

iii. Oral Comprehension and Listening The ability to listen to and

understand information and ideas presented through spoken words and sentences. The ability to identify and understand the speech of another person.

iv. Writing Communicating effectively in writing as appropriate for the

needs of the audience. The ability to communicate information and ideas in writing so others will understand.

v. Written Comprehension Understanding written sentences and paragraphs in work related documents. The ability to read and understand information and ideas presented in writing.

Understanding written sentences and paragraphs in work related documents.

b. Instructing Teaching others how to do something. Selecting and using training / instructional methods and procedures appropriate for the situation when learning or teaching new things.

c. Monitoring Monitoring / Assessing performance of self, other individuals, or organizations to make improvements or take corrective action.

d. Learning Strategies Selecting and using training / instructional methods and procedures appropriate for the situation when learning or teaching new things.

e. Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making.

f. Management :

i. Of Personnel Resources : Motivating, developing, and directing people as they work, identifying the best people for the job.

ii. Of Material Resources : Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

g. Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

h. Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

i. Reasoning :

i. Deductive : The ability to apply general rules to specific problems to produce answers that make sense.

ii. Inductive : The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

iii. Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.

g., patterns of numbers, letters, words, pictures, mathematical operations).

j. Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.

k. Originality The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.

l. Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. This does not involve solving the problem, only recognizing there is a problem.

m. Fluency of Ideas The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).

n. Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.

o. Flexibility of Closure The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.

p. Operations Analysis Analyzing needs and product requirements to create a design.

q. Systems Evaluation Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the school district.

r. Systems Analysis Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

s. Equipment Selection Determining the kind of tools and equipment needed to do a job.

t. Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.u. Coordination Adjusting actions in relation to others' actions.

v. Negotiation Bringing others together and trying to reconcile differences.

w. Persuasion Persuading others to change their minds or behavior.

x. Service Orientation Actively looking for ways to help people.

y. Time Management Managing one's own time and the time of others.

z. Vision The ability to see details at close range (within a few feet of the observer) and to see details at a distance.

aa. Selective Attention The ability to concentrate on a task over a period of time without being distracted.

bb. Time Sharing The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).

D. Work Activities

The Employee is to perform the following work activities :

a. Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish work.

b. Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.

This includes establishing and maintaining relationships with students, parents, co-workers and administration.

c. Acquiring Information Observing, receiving, and otherwise obtaining information from all relevant sources.

d. Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

e. Thinking Creatively Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

f. Coaching and Developing Others Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

This includes : mentoring co-workers in school or educational setting.

g. Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems.

h. Resolving Conflicts and Negotiating with Others Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

i. Monitoring Processes, Materials, or Surroundings Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

j. Coordinating the Work and Activities of Others Getting members of a group to work together to accomplish tasks.

k. Interpreting the Meaning of Information for Others Translating or explaining what information means and how it can be used.

l. Scheduling Work and Activities Scheduling events, programs, and activities, as well as the work of others. This includes : scheduling student field trips.

m. Judging the Qualities of Things, Services, or People Assessing the value, importance, or quality of things or people.

n. Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

This includes : using computers to enter, access or retrieve educational data.

o. Performing for or Working Directly with the Public Performing for people or dealing directly with the public.

p. Analyzing Data or Information Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

q. Communicating with Persons Outside Organization Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources.

This information can be exchanged in person, in writing, or by telephone or e-mail.

E. Required Employee Characteristics

The Employee is to possess and exhibit the following characteristics :

1. Cooperation Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

2. Attention to Detail Job requires being careful about detail and thorough in completing work tasks.

3. Dependability Job requires being reliable, responsible, and dependable, and fulfilling obligations.

4. Integrity Job requires being honest and ethical.

5. Concern for Others Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

6. Self Control Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

7. Stress Tolerance Job requires accepting criticism and dealing calmly and effectively with high stress situations.

8. Adaptability / Flexibility Job requires being open to change (positive or negative) and to considerable variety in the workplace.

9. Independence Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.

10. Initiative Job requires a willingness to take on responsibilities and challenges.

11. Leadership Job requires a willingness to lead, take charge, and offer opinions and direction.

12. Analytical Thinking Job requires analyzing information and using logic to address work-related issues and problems.

13. Persistence Job requires persistence in the face of obstacles.

14. Achievement / Effort Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.

15. Social Orientation Job requires preferring to work with others rather than alone, and being personally connecting with others on the job.

16. Innovation Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

F. Essential Functions :

The essential functions of each employee's position includes (1) regular, dependable in-person attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities;

and (3) the ability to perform the physical requirements on their specific job description.

This Job Description is in addition to and supplements the Master Classified Job Description*

A. Job Title : Secretary

B. Department : Secretarial / Clerical

C. Education Level and Certification : High school degree.

D. Reports To : Principal / Superintendent

E. Performance Responsibilities and Job Tasks

1. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for email, spreadsheet, word processing, database management, and other applications.

2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

3. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

4. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

5. Open, read, route, and distribute incoming mail and other material and answer routine letters.

6. Make copies of correspondence and other printed material.

7. Review work done by others to check for correct spelling and grammar, ensure that school format policies are followed, and recommend revisions.

8. Compose, type, and distribute meeting notes, routine correspondence, and reports.

9. Learn to operate new office technologies as they are developed and implemented.

10. Maintain scheduling and event calendars.

11. Manage projects and contribute to committee and team work.

12. Order and dispense supplies.

13. Perform other tasks or duties as assigned by the Superintendent, Principal or other supervisors.

F. At-Will Position. This position is an "at-will" position and may be terminated, with or without cause, at any time in the sole discretion of the Superintendent or Superintendent's designee.

Primary Location Hemingford Elementary School

Salary Range Per Hour

Shift Type Full-Time

Job Contact Information

Name Eric Arneson

Title Principal

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Last updated : 2024-05-01