Job Posting for Public Records Specialist at Hernando County, Florida BOCC

Performs responsible and moderately complex work involving the administration and management of public records. This position is responsible for technical customer service work related to the intake, maintenance, processing, redaction, dissemination and retention of public records.

Coordinates and administers public records management for Hernando County.
Performs audits to ensure compliance with public records policy.
Responsible for public record related finances including but not limited to processing and tracking payments, refunds, tracking time spent, billing of time, and creating accurate invoices.
Manages the public records request portal, updates user and staff accounts, pull reports, and actively monitors incoming requests to ensure timely and accurate processing.
Provides staff training on how to use the public records request portal.
Hosts an annual public records workshop for all County Designated Records Custodians
Provide guidance to departments to ensure records are properly maintained following the established records retention schedule.
Ensures the County departments are in compliance with the general retention schedules yearly
Create and develop a records retention program County-Wide and step by step procedures/materials for standard operating practices.
Develop strong relationships and collaborative efforts within the departments that may require travel to maintain, retain, and organize records.
Communicates and builds relationships with other Constitutional offices and records specialists.
Ability to refer requesters to the appropriate entities for record searches.
Conduct research with available resources to satisfy customer and staff inquiries regarding records.
Performs routine administrative office tasks such as filing, answering phones, and compiling correspondence.
Performs other related duties and responsibilities as assigned by immediate supervisor or other management personnel.
Regular attendance is required.

Emergency Response
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Minimum Qualifications

High School Diploma, GED, or equivalent.
Two (2) years of relative experience in public records management, public administration, paralegal work, and/or related field.

Licenses, Certifications, or Registrations

Must possess and maintain a valid Florida Driver’s License and be insurable by current insurance carrier.
Complete necessary certifications for NIMS compliance.

Required Competencies

Working knowledge of standard office practices, procedures, and equipment.
Knowledge of rules, regulations, policies, and procedures of public records management.
Ability to understand and follow moderately complex oral and written instructions.
Ability to prepare reports; maintain accurate records; learn and perform assigned clerical and administrative tasks readily and with accuracy.
Ability to establish effective working relationships with others; train other employees when required.
Skilled in the use of office equipment including computers and various software applications.
Must have good organizational skills and the ability to prioritize, schedule and manage daily work activities, tasks, and assignments.

Physical Demands

Light lifting and carrying (up to 25 lbs); walking, standing, kneeling, bending, and stooping
Acceptable eyesight (with or without correction), acceptable hearing (with or without hearing aid)
Ability to access file cabinets for filing and retrieval of data, ability to sit at a desk and view a display screen for extended periods of time.

Environmental Conditions

Work is performed primarily in an office environment working closely with others.
May be required to work outside on occasion in diverse environments.
Some travel may be required to attend local and non-local meetings, conferences, and workshops.

Pay Grade: 4

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

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Public Records Specialist

Job Posting for Public Records Specialist at Hernando County, Florida BOCC

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