Project Cost Coordinator

Hillpointe is a fully integrated real estate development and investment management firm focused on single family, multifamily, student housing and senior housing opportunities in the southeastern United States.

Built on its principals’ long and proven track record of real estate development, the firm’s investment approach is centered around its in-house general contracting expertise enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, building materials procurement, asset management and capital markets. Hillpointe’s principals make significant and meaningful cash investments in each project.

Responsibilities:

Construction Accounting:

Process and manage accounts payable for one entity at first, then possibly multiple entities to include the following:

• Be responsible for all accounting tasks that are needed to make sure accounts payable are processed in an efficient and timely manner and applicable supporting documentation is attached for verification of expenses using Infor Software.
• Code invoices, expense reports, vouchers, check requests and other similar items with correct codes, conforming to standard procedures in entering data into the financial system.
• Prepare and manage all invoices daily and send out for
• Manage all vendor correspondence via email or phone, evaluating and reconciling all vendor
• Act as the Point of Contact for all vendors on the assigned project.
• Coordinate with Project Managers and with the Hillpointe Construction office for payment needs.
• Provide all vendors with the Notice of Commencement and verify all insurance information is on file.
• Update vendor billing templates and requirements as necessary.
• Monitor all calls by vendors and address all issues in scheduling and disbursing accounts
• Manage and verify all expense reports ensuring their compliance with company
• Maintain and update all accounts payable data, as well as ensure accuracy in general
• Evaluate all accounts payable balances and resolve all issues regarding unpaid
• Receive, research, and resolve routine internal and external inquiries concerning account
• Maintain vendor records electronically and completes vendor credit applications when
• Reconciling invoices paid/not paid, preparing payables for processing, and reconciling cash activity.

 Accounting:

• Review construction project invoices for
• Support the obtaining and management of bonds as needed for our construction
• Reconcile weekly all ongoing submitted construction project draw packages to affirm payments with vendors.
• Input payable invoices related to the draw packages or potential
• Ensure a steady cash flow by generating, auditing and sending invoices
• Support the monthly preparation of the percent complete
• Send weekly lists of approved checks to Hillpointe Construction.
• Review all invoices for proper allocation to specific offices.

Attributes of the Desired Candidate:

• Independent, hands-on individual with a positive “can do”
• Self-motivated, quick learner who is driven to take
• Individual who promotes a culture of collaboration and continuous improvement across diverse
• Highly organized with the ability to multi-
• Comfortable in an entrepreneurial, fast paced and quickly changing
• Focused on continuous improvement of process and operational
• Strong attention to detail, goal-oriented and continuously exploring ways to improve
• Desire to grow in responsibility as company

Requirements:

• Construction Accounting experience is a plus.
• Proficient in Microsoft Word and Excel
• Strong, concise written and oral communication skills necessary; strong analytical skills; must be able to work under pressure, meet deadlines, multi-task and work independently.
• Ability to work cooperatively and collaboratively with all levels of employees, management and third parties.
• Ability to work to begin with, moving towards a remote or hybrid platform.

NOTE:

This document describes the general nature and level of work required of people assigned to this job.  It is not intended to be an all-encompassing list of responsibilities, duties, and skills.  Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.  The employee must adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.