What are the responsibilities and job description for the Legal Secretary position at Hinshaw & Culbertson?
Legal Assistant
Hinshaw & Culbertson LLP, a national law firm, currently has a full-time employment opportunity for a Legal Assistant in our Tampa office. We offer competitive compensation and an excellent benefits package.
Position Summary:
Our Tampa office is looking for a litigation legal secretary with at least 5 years of experience as a secretary in a law firm and 2 years of experience in product liability and business litigation defense. This individual will be responsible for providing excellent client/customer service and will support more than one attorney. Applicants without experience as a legal secretary in a law firm will not be considered.
Duties and Responsibilities:
- Type, edit, e-File pleadings and compose correspondence, including letters, memoranda and other documents.
- Heavy scheduling for depositions, hearings, meetings, etc.
- Update and maintain databases (i.e., e-mail lists, I-Create information and client matter lists).
- Interact with clients, visitors and attorneys/staff from other Hinshaw offices.
- Open new files, check conflicts of interest, and maintain all client and general files.
- Make appointments and travel arrangements; maintain calendar and deadline reminder system.
- Assist billing department in processing monthly client invoices.
- Process vendor invoices for payment.
- Enter attorneys’ expenses.
- Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.
Qualifications and Prior Experience:
- Ideal candidate will have 5 years of litigation experience as a legal secretary, with a background minimum of 2 years in Insurance Services/Defense.
- Working knowledge and experience in e-filing in both state and federal court systems.
- Strong organizational skills with an exceptional attention to detail.
- Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities, including clients of the firm.
- Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
- Must be able to maintain a high degree of confidentiality, and consistently produce high-quality work product.
Hinshaw & Culbertson LLP is committed to maintaining a safe and healthy workplace, and we continue to take steps to mitigate the risk of contracting and spreading COVID-19 while in the office. As a result, Hinshaw & Culbertson LLP requires all employees whose work requires them to be in the office to be fully vaccinated against COVID-19. Therefore, all successful applicants for positions will be required to provide proof of such vaccination prior to commencement of employment. Hinshaw & Culbertson LLP provides reasonable accommodation for qualified individuals. Supporting medical or religious documentation will be required where applicable.
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.
