What are the responsibilities and job description for the Administrative Project Coordinator position at HNTB Corporation?
What We're Looking For
Supports technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining budgets and schedules, organizing and filing documents and documents requests, and technical editing and preparation of reports and minutes.
Primary Focus Will Include:
- Assist Project Managers develop and track project budgets, work plans and progress reports.
- Assists in the management, upkeep and distribution of project schedules in MS Project.
- Monitors, tracks and files project documentation. Maintains document control system for projects. Archives closed projects.
- Uploads/downloads deliverable documents to/from client systems. Deliverable tracking of submittals and reviews.
- Performs technical editing and formatting of project-related documents such as specifications, technical reports and memos.
- Coordinates and/or manages preparations for project meetings and publishes minutes.
- Requests existing plans and other documents from clients.
Preferred Qualifications and Skills:
- Associate Degree,
- Word, Excel, MS Project Management
What You'll Need
Essential Responsibilities:
- Tracks evaluation scores. Develops and tracks progress reports.
- Monitors, tracks and files project documentation. Copies and/or scans project-related documents in-house and coordinates sending out larger jobs.
- Technical editing and formatting of project-related documents such as specifications, technical reports and memos.
- Archives closed projects.
- Assists in the management, upkeep and distribution of project schedules in MS Project.
- Uploads/downloads deliverable documents to/from client systems. Deliverable tracking of submittals and reviews.
- Coordinates and/or manages preparations for project meetings and publishes minutes.
- Requests existing plans and other documents from clients.
- Performs other duties as assigned.
Minimum Qualifications:
High School Diploma/GED or equivalent
2 years of relevant experienceAdditional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
R-08980 Full Time #AJ #Administration
NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.