Facilities Coordinator

Job Summary:

This position is responsible for coordinating Facility management and services. Responsibilities will include coordination of facility maintenance and repair requests, including janitorial and various service providers. This position will also be responsible for providing a wide range of clerical/administrative, records retention, and research support for the Facilities Department and the Vice President of General Services. These tasks include but are not limited to operating PC programs i.e. spreadsheets, word processing, and others; coding invoices for payment; creating and maintaining file systems; ordering supplies; and providing relief for the Training Center and Support Services Director of First Impressions.

What can HOLT CAT offer you?

• A competitive salary, commensurate with your experience and competencies.
• A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front-loaded PTO program.
• A Tuition Reimbursement program to support the pursuit of accredited college courses.
• An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.

Qualifications and Requirements:

• High School diploma or equivalent is required
• Up to two years of administrative and staff support experience preferred
• Experience in record and account keeping preferred
• Experience in dispatching and scheduling work orders preferred
• Ability to actively listen, gather information, and understand customer issues/needs
• Proficiency with MS Office (Word, Excel, Outlook, and PowerPoint); ability to produce information in spreadsheets, documents, forms, tables, and presentations
• Effective organizational, multi-tasking, and prioritizing skills in a fast-paced environment
• Strong interpersonal skills that facilitate prompt and constructive solutions
• Excellent organization, time management, and leadership skills
• Strong communication skills, both written and verbal
• Strong organization skills, detailed-oriented, and ability to work on multiple projects
• Ability to effectively present information and respond to questions from managers, coworkers, and customers (internal and external)
• Ability to manage both day-to-day operations, as well as project work in a fast-paced, complex environment
• Ability to work independently and as part of a team
• Consulting and influencing abilities; ability to resolve conflicts, and gain cooperation among competing interest groups

Essential Functions:

• Maintain consistent, accurate, current records, reports, coding, legal documents, and support for the Facility Department
• Provide consistent, accurate and timely administrative support for the General Services department(s) to contribute to the department's objectives
• Operate PC equipment with efficiency and accuracy to create various reports, documents, and spreadsheets for department needs
• Provide accurate and timely coordination of information, paperwork, and filing to ensure the department operates efficiently
• Maintain and issue purchase orders for the department with accuracy and timeliness as needed
• Answer and disseminate incoming phone calls in a courteous, professional, and timely manner to ensure the satisfaction of both internal and external customers
• Coordinate facility administrative activities with facility management and service providers
• Requires regular and punctual employee attendance
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Performs other duties as assigned

Travel:

• None

Disclaimer:

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

#LI-Onsite

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)