What are the responsibilities and job description for the Assistant Director of Events position at Holy Family Villa?
The Assistant Director of Special Events is a functional expert responsible for the planning, staffing, and tactical execution of Special Events for Catholic Charities of the Archdiocese of Chicago and its programs. Reporting to the Director of Special Events, the Assistant Director takes a leadership role in execution of several of Catholic Charities premier fundraising and engagement events throughout the year. This role has a hybrid schedule, recognizing that some events take place during evenings/weekends.
1. Works independently and consistently exercises discretion and sound judgment in the area of events management.
2. Creates an annual business plan budget for assigned events
3. Serves as staff liaison for special event committees related to assigned events. Manages volunteer special event chairs and volunteer committee members, including (but not limited to) meeting with volunteer leadership, attending events and planning sessions as necessary to successfully execute the event.
4. Works with the Director of Special Events and other colleagues in Institutional Advancement and across Catholic Charities to evaluate current special events activities and develop strategies and plans to increase participation and revenue for each assigned event as well as with other partners to meet fundraising goals set for the events through focused effort on sponsorships, ticket sales and other revenue generation (i.e. auctions, raffles, donations, wish lists, paddle raise, etc.).
5. Facilitates design and content development for event collateral including solicitation mailings, invitations, signage, program books, and post-event acknowledgment letters and stewardship reports.
6. Handles a wide array of administrative tasks, including but not limited to: maintaining accurate and timely revenue and expense reports for annual fundraising special events, contract routing, invoice payments, and other tasks.
7. Is a creative, collaborative team player who can execute on multiple events and priorities at once.
8. Adept at using technological tools to execute on event work, including utilizing donor database, Microsoft Office suite, task management tools, and event platforms.
Relevant Experience:
Preferred: 7-10 Years
Event planning , budgeting and volunteer coordination experience;
Strong oral, written and presentations skills and ability to utilize Microsoft Suite, BlackBaud and Raiser's Edge
Minimum: 5 Years
Strong written and oral communication skills needed. Minimum of 5 years of experience in fund-raising and logistics. Proven experience with managing major events.
XKneel and move from sitting, bending, kneeling or standing multiple times a day.
XPush and pull objects up to 50 pounds.
XClimb up and down up to 4 flights of stairs at a time.
XLift up to 50 pounds.
Additional Requirements:
XBackground check, including any program specific requirements.
Physical examination
TB Testing
Drug Testing
XDriver's License and reliable transportation
XAgency-specified automobile insurance
Additional Requirements:
Directly Supervises: N/A
Indirectly Supervises: Volunteers
Relevant Education:
Preferred: Bachelor's Degree
Minimum: Bachelor's Degree
Preferred: N/A
Minimum: N/A