What are the responsibilities and job description for the ADMIN ASSISTANT-BT position at Hood?
Are you a self-driven person looking to advance your career as a high-impact player on a team? If so, we have an exciting challenge for you and your future!
At HP Hood, we celebrate our differences. Our diversity of people, backgrounds, experiences, thoughts and perspectives are fostered to create an inclusive work environment. We are at our best when we respect and value each other – One Team, One Company!
Our culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters a strong employee engagement, teamwork, safety and wellness.
We offer a competitive benefits package that includes health, dental, vision, wellness programs, employee discount programs, 401k matches, incentive programs, profit sharing and more.
Founded in 1846, today HP Hood is one of the largest and most trusted food and beverage manufacturers in the United States. Our portfolio of national and super-regional brands and licensed products includes Hood, Heluva Good, Lactaid, Blue Diamond Almond Breeze, Planet Oat, Hershey’s Milk & Milkshakes and more.
Skills essential to perform job:
- Excellent communication - verbal and written
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint
- Able to anticipate and solve routine problems
- Capable of handling multiple time sensitive assignments simultaneously with strong sense of urgency
- Able to handle confidential information and communications
- Able to work independently and confidently within established procedures
- Ability to handle wide range of administrative and support-related tasks involving clerical, administrative function, research, and management
General responsibilities to include:
- Primary function to enter A/P invoices, trouble shoot and follow up on A/P issues and requests
- New vendor set up
- Certificate of Insurance verifications
- Records retention coordinator
- Collect, review and analyze complex and/or confidential information
- Maintain high level of confidentiality when working on sensitive material, information and communication
- Back-up to Operations Support Manager regarding, facilities, cleaning concerns, community, front office operations, conference room scheduling, and catering
- Provide limited administrative support to multiple departments or executive teams
- Back-up relief for front desk/warehouse clerk
- Responsible for training, and coaching lower level clerical staff
- Ability to manage outside vendors, customers, and guests for preparation of meetings including room scheduling, set up, signage, and meeting minutes
- Provide customer service for all employees with inquiries in the areas of safety to include, but not limited to; Personal Protective Equipment (PPE), uniforms, lockers, general questions, etc.
- Order all cleaning supplies for closet. Keep an adequate supply for contractor and Hood Sanitation team use Inventory weekly for usage
- Order and maintain adequate office supplies
- Knowledge of office equipment, mail, and shipping processes
- Assist with employee events, meetings, birthday cards, etc.
- Uses discretion, judgement and knowledge of organization to facilitate day to day activities
EXPERIENCE/EDUCATION
- BS preferred- Minimum AAS with a minimum of 5 - 7 years’ work experience.
