Trainee Affairs Coordinator
Job Posting for Trainee Affairs Coordinator at Houston Methodist
At Houston Methodist, the Trainee Affairs Coordinator is responsible for working closely with the training and education initiatives for the Houston Methodist Academic Institute (HMAI) under the supervision of the Director of Educational Partnerships. The Trainee Affairs Coordinator provides primary support, as well as works directly with the faculty, preceptors and the 3rd and 4th year College of Medicine (COM) students from various institutions.
PEOPLE ESSENTIAL FUNCTIONS
SERVICE ESSENTIAL FUNCTIONS
QUALITY/SAFETY ESSENTIAL FUNCTIONS
FINANCE ESSENTIAL FUNCTIONS
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
- Works directly with Clerkship Directors, Manager for undergraduate medical education, and the medical students to facilitate all aspects of the undergraduate medical education program. This may include some public relations and/or efforts to improve the facilities or services available for the students.
- Facilitates implementation of standardized patient encounters, structured debriefing for small multidisciplinary groups of adult learners after completion of simulation training.
- Assists with administrative management of clerkship and electives, acting as liaison between directors and students. Serves as liaison to Education Administration, Faculty and other affiliated personnel
SERVICE ESSENTIAL FUNCTIONS
- Provides professional and administrative support managing the day to day operations of their assigned 3rd and 4th year clerkship program(s).
- Maintains optimum communications with clerkship directors and clerkship faculty to facilitate appropriate scheduling and coordination of clerkship rotational experiences to satisfy requirements.
- Coordinates activities related to educational conferences, orientation, meetings, lectures, simulations, laboratory sessions, examination and special events as directed by curriculum.
- Prepares exams, syllabi, and other materials as requested by the clinical faculty and NBME requirements. Maintains this material in a secure electronic database.
- Coordinates the collection, tracking, and reporting of evaluations and grades for clerkship programs using an on-line database.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Maintains and coordinates activities required to comply with institutional and program requirements (to include management of grades and course requirements, orientation, testing, evaluation & assessment, and schedules).
- Compiles and maintains data to insure compliance with accreditation agencies and for reporting purposes. Coordinates and prepares materials for continued accreditation for the educational partners responsible for reporting to the LCME
FINANCE ESSENTIAL FUNCTIONS
- Utilizes department resources/supplies efficiently and identified cost savings or revenue opportunities.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Generates and communicates new ideas and suggestions that improve quality and/or service.
- Identifies unique and creative ways to assure accessibility and availability of clinical education programs to staff via simulation form improving/evaluating competency.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
EDUCATION
WORK EXPERIENCE
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
- Bachelor's Degree preferred
WORK EXPERIENCE
- Two years experience in healthcare delivery or academic setting
- Experience in a health science center or higher education preferred
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