Office administrator

Overview

Are you a detail-oriented and organized professional with a passion for both human resources and office management? This role offers a unique blend of HR and office management tasks, providing variety and the opportunity to develop a broad skill set.

You'll never have a dull day!

In this hybrid part-time role, you will play a crucial part in ensuring the smooth operation of our office while providing essential support to our HR team.

The role requires flexibility to attend the Florham Park, NJ office on an as-needed basis. This role will be reporting to the Head of People Operations If you are ready to take on a role that combines HR and office administration in a vibrant and supportive setting, we would love to hear from you!

What We Offer :

• Enjoy the benefits of a hybrid part-time position, allowing you to balance work with personal commitments. The flexibility to work from home and attend the office as needed is a significant perk.
• We are committed to your professional development. You'll have access to training and growth opportunities, helping you advance your career in both HR and office administration.
• Join a collaborative and supportive team where your contributions are valued. Our Head of People Operations is dedicated to fostering a positive and inclusive workplace culture.
• Your work will directly impact the efficiency and productivity of our office and HR operations. You'll play a key role in creating a smooth and enjoyable work environment for all employees.
• We prioritize the well-being of our employees. From maintaining a well-stocked office to ensuring a clean and organized workspace, your efforts will help create a comfortable and pleasant workplace.
• Be part of a team that values innovation and continuous improvement. You'll have the opportunity to suggest and implement new processes and ideas that can enhance our operations.
• Working closely with various departments and external vendors will expand your professional network and provide valuable industry connections.
• We believe in recognizing and appreciating hard work. Your achievements and contributions will be acknowledged and celebrated.
• Join a company that values integrity, collaboration, and excellence. We are committed to making a positive impact both within our organization and in the broader community.

Who we are and what is our mission?

HR Acuity helps companies deal with issues consistently, equitably, and transparently with state-of-the-art case management software.

Our mission is to make work better, more equitable and safer for organizations and their employees. We are dedicated to continually raising the bar for employee relations by providing the consistency, compliance, and capabilities organizations need to protect their reputation and build a better workplace.

If you share that passion with us, keep reading!

Why work here?

We are a fast-paced, high-growth, and innovative company. This is an All-in Zone. Everyone from our woman-owned CEO and founder to each individual team member embraces our #All-in mindset.

We expect everyone to be fully engaged and to bring their best selves to work every day. We are passionate about our mission and our culture, and we expect everyone to be a part of it.

Fair-Culture Warning :

We are committed to creating an inclusive and diverse workplace. We value different perspectives and backgrounds and strive to create an environment where everyone feels respected and valued.

We are committed to creating an environment where everyone can be their authentic selves.

Please note that for this position, we are only accepting direct applications. Submissions from agencies will not be considered.

The Opportunity

Office Management :

• Mail Management : Regularly check, scan, and distribute mail, ensuring timely forwarding of financial documents.
• Supply Oversight : Oversee the inventory and ordering of office and kitchen supplies.
• Workstation Management : Ensure workstations are well-organized and fully equipped for optimal functionality.
• Cleaning Supervision : Monitor the cleaning crew's performance to maintain high office cleanliness standards.
• Package Reception : Receive office deliveries and retrieve packages from courier locations as needed.
• Equipment Disposal : Assist in the recycling and proper disposal of outdated electronic equipment.
• Asset Recovery and Distribution : Occasionally collect and allocate company assets from employees.
• Facility Liaison : Act as the main contact for facility-related issues with building management. coordinating with shredding services for secure document disposal.

HR Operations :

Maintaining precise records of contract details for contractors.

• Liaison Role : Serve as the primary point of contact between candidates and vendors for background checks, ensuring a smooth and efficient process.
• System Administration : Update internal HR Systems as needed.

Qualifications

• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Proficient in Microsoft Office Suite and ability to learn HR software systems.
• Ability to troubleshoot and resolve office and HR-related issues efficiently.
• Adaptable and able to manage changing priorities in a fast-paced environment.
• Collaborative mindset with a positive attitude and a willingness to assist where needed.
• Experience in office administration and / or human resources preferred

Perks and Benefits

Compensation : The pay range for this position is expected to be between $18 to $20 / hr; however, base pay offered may vary depending on multiple individualized, non-discriminatory factors, including market location, job-related knowledge, skills, and experience.

The total compensation package for this position may also include other incentive compensation opportunities in the form of discretionary annual bonus or commissions, and equity.

Additionally, full-time employees are eligible to participate in our comprehensive benefits program, including health and wellness benefits, 401(k) retirement plan, life and disability insurance coverages, and other benefits the Company may offer from time to time.

Benefits :

• Enjoy paid leave for various life events, such as sickness, disability, or parenthood.
• Own a piece of the company with our #Allin Shares Program.

Perks :

• Take a break from work with our unlimited PTO policy to refresh and recharge.
• Company paid holidays, birthday day off, closed 4th of July week and December holiday week, half day summer Fridays* and half day first Fridays*, and 8 hours of volunteer time.
• Own a piece of the company with our #Allin Shares Program.
• Earn extra cash by referring qualified candidates to join our team.
• Access professional and personal support through our employee assistance program.
• Join a fun and energetic team that values your suggestions and new ideas.
• Receive a competitive salary and meaningful opportunities for growth.

Learning and Development

Onboarding : Learn the basics of your role, the company culture, and the expectations from your manager and team. Get familiar with the tools, systems, and processes that you will use in your daily work.

Receive feedback and guidance from your mentor and peers.

Manager training : Develop the skills and competencies to lead, motivate, and empower your team. Learn how to communicate effectively, delegate tasks, set goals, provide feedback, and resolve conflicts.

Enhance your emotional intelligence, coaching, and mentoring abilities.

Leadership training : Grow your leadership potential and influence within the organization. Learn how to inspire and align others with the company vision, mission, and values.

Strengthen your strategic thinking, decision making, and problem-solving skills. Expand your network and collaboration with other leaders across functions and levels.

Industry training : Stay updated on the latest trends, best practices, and innovations in the Employee Relations industry.

Gain insights from experts and thought leaders in the field. Apply your learning to improve your performance, quality, and efficiency.

• Based upon business needs

Last updated : 2024-09-10

Salary : $18 - $20