Business Office Mgr

Office Management:
 Ensures incoming phone calls are managed
 Assists Executive Director and Management Team
 Performs Manager On Duty responsibilities when assigned
 Maintain vendor contract files
Accounts Payable:
 Inputs all required information related to AP into the Yardi
system
 Performs accounts payable duties to include data entry of
payables into the system and submission of monthly AP
purchase journal. Records proper coding and proper approval
on all invoices.
 Assigns all expenses to the proper department code numbers
 Maintains the petty cash process including ledger accounting
for disbursements
Accounts Receivable:
 Inputs all required information related to AR and resident
information into the Yardi system
 Perform accounts receivable duties to include data entry of
resident transactions and collection of amounts due.
 Generates resident billing with accuracy. Responds to resident
and family inquiries.
 Makes bank deposits daily.
 Provides information and data entry of financial information
for the Executive Director related to required reports
 Prepares refund requests for residents when applicable
 Ensures all past due accounts are addressed according to the best
practice standard and utilizing our collections partner as
appropriate
Financial:
 May participate in monthly budget variance conferences and
provide reports
 Assists with community credit card reconciliation at the
direction of the Executive Director
 General accounting duties as necessary
Administrative:
 Properly reports and tracks job related injuries and incidents
 Maintains OSHA logs
 Maintains labor law, state and federal regulation postings
 Prepares and maintains all associate files
 Prepares and maintains all resident financial files
 Maintains confidentiality of all resident and associate
information
Human Resources:
 Assists in the recruitment of new associates
 Performs on-boarding process of new hires to include
paperwork and adding them into the HRIS
 Inputs and assigns required courses to new hires, existing
associates and assists with on-line training system
 Assists in the administration of Company benefit programs
 Provides support and guidance related to associate leaves of
absence
 Acts as the liaison for the Community in regards of Company
policies and procedures
 Assists with counseling, documenting associate grievances,
investigations, and tracking corrective actions
 Maintains personnel files
 The ability to work in a safe and alert manner
 The ability to take ownership for associate’s safety and the safety of
the residents
 Must disclose any medication that might impair associate’s ability to
perform the job safely or competently.
Payroll:
 Processes payroll to including, but not limited to entering missed
punches, holidays and requests for time off after proper approval
has been received; submission of payroll report to Executive
Director and Payroll Manager on assigned day
 Ensure instances of associate overtime are reports to Executive
Director and Department Heads
 Send PAF’s timely to Payroll and Human Resources
Non-Essential Functions:
 Leads by example exhibiting the CORE Values through
servant leadership
 Encourages teamwork and promotes company philosophy
 Attends required community meetings and participates Life
Enrichment activities when able
 Attends monthly BOM teleconference calls and other required
training opportunities as assigned
 Completes all required courses in adherence with HRA
University
 Is prompt and able to perform the required duties of the
position on a regular, predictable basis
 Becomes familiar and understands how to report a missing
person using the Safe Return program or equivalent
 Becomes familiar and understands the steps for fire evacuation
 All associates are responsible for maintaining a safe and
secure environment for all community residents
Qualifications/Skills/Educational Requirements:
 Associate or Bachelor degree required
 3 – 5 years’ experience in accounting or bookkeeping. Formal
training in accounting or bookkeeping is preferred
 3 – 5 years’ experience using Microsoft Office Applications
 Experience in Human Resources preferred.
 Able to communicate effectively with all levels of
management, associates, residents, family members, and
outside contacts
 Possess leadership skills and be willing to work harmoniously
with others
 Must have patience, tact and cheerful disposition
 Able to make independent decisions
 Able to seek out new methods and willing to incorporate them into
existing practices when applicable
 Must possess a passion to work with and around senior citizens
This position requires time spent on the following physical activities:
None Under 1/3 to Over
1/3 2/3 2/3
Stand | | x | | |
Walk | | x | | |
Sit | | | x | |
Use hands to finger, handle, or feel | | | x | |
Reach with hands and arms | | x | | |
Climb or balance | x | | | |
Stoop, kneel, crouch, or crawl | | x | | |
Talk or hear | | | | x |
Taste or smell | x | | | |
This position requires time spent lifting weight or exerting force in the following
manner:
None Under 1/3 to Over
1/3 2/3 2/3
Up to 10 pounds | | | x | |
Up to 25 pounds | | x | | |
Up to 50 pounds | x | | | |
Up to 100 pounds | x | | | |
More than 100 pounds | x | | | |
Disclaimer:
I have read my Job Description and understand the information provided. I further understand
that this Job Description is not intended, and should not be construed to be an exhaustive list of
all the responsibilities, skills, efforts or physical requirements/working conditions associated
with this job. Management reserves the right to revise duties as needed and I may be required