What are the responsibilities and job description for the Business Office Mgr position at HRA?
- Office Management:
Ensures incoming phone calls are managed
Assists Executive Director and Management Team
Performs Manager On Duty responsibilities when assigned
Maintain vendor contract files
Accounts Payable:
Inputs all required information related to AP into the Yardi
system
Performs accounts payable duties to include data entry of
payables into the system and submission of monthly AP
purchase journal. Records proper coding and proper approval
on all invoices.
Assigns all expenses to the proper department code numbers
Maintains the petty cash process including ledger accounting
for disbursements - Accounts Receivable:
Inputs all required information related to AR and resident
information into the Yardi system
Perform accounts receivable duties to include data entry of
resident transactions and collection of amounts due.
Generates resident billing with accuracy. Responds to resident
and family inquiries.
Makes bank deposits daily.
Provides information and data entry of financial information for the Executive Director related to required reports
Prepares refund requests for residents when applicable
Ensures all past due accounts are addressed according to the best
practice standard and utilizing our collections partner aas
appropriate - Financial:
May participate in monthly budget variance conferences and
provide reports
Assists with community credit card reconciliation at the
direction of the Executive Director
General accounting duties as necessary - Administrative:
Properly reports and tracks job related injuries and incidents
Maintains OSHA logs
Maintains labor law, state and federal regulation postings
Prepares and maintains all associate files
Prepares and maintains all resident financial files
Maintains confidentiality of all resident and associate
information - Human Resources:
Assists in the recruitment of new associates
Performs on-boarding process of new hires to include
paperwork and adding them into the HRIS
Inputs and assigns required courses to new hires, existing
associates and assists with on-line training system
Assists in the administration of Company benefit programs
Provides support and guidance related to associate leaves oof
absence
Acts as the liaison for the Community in regards of Company
policies and procedures
Assists with counseling, documenting associate grievances,
investigations, and tracking corrective actions
Maintains personnel files
The ability to work in a safe and alert manner
The ability to take ownership for associate’s safety and the safety of
the residents
Must disclose any medication that might impair associate’s ability to
perform the job safely or competently. - Payroll:
Processes payroll to including, but not limited to entering missed
punches, holidays and requests for time off after proper approval
has been received; submission of payroll report to Executive
Director and Payroll Manager on assigned day
Ensure instances of associate overtime are reports to Executive
Director and Department Heads
Send PAF’s timely to Payroll and Human Resources - Non-Essential Functions:
Leads by example exhibiting the CORE Values through
servant leadership
Encourages teamwork and promotes company philosophy
Attends required community meetings and participates Life
Enrichment activities when able
Attends monthly BOM teleconference calls and other required
training opportunities as assigned
Completes all required courses in adherence with HRA
University, Is prompt and able to perform the required duties of the
position on a regular, predictable basis
Becomes familiar and understands how to report a missing
person using the Safe Return program or equivalent Becomes familiar and understands the steps for fire evacuation
All associates are responsible for maintaining a safe and
secure environment for all community residents
Qualifications/Skills/Educational Requirements:
Associate or Bachelor degree required
3 – 5 years’ experience in accounting or bookkeeping. Formal
training in accounting or bookkeeping is preferred
3 – 5 years’ experience using Microsoft Office Applications
Experience in Human Resources preferred.
Able to communicate effectively with all levels of
management, associates, residents, family members, and
outside contacts
Possess leadership skills and be willing to work harmoniously
with others
Must have patience, tact and cheerful disposition
Able to make independent decisions
Able to seek out new methods and willing to incorporate them into existing practices when applicable
Must possess a passion to work with and around senior citizens
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