Vendor Management Analyst

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects it's dedication to the growth and success of it's employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.

Time Type:

Full time

Department:

860 Vendor Management

Job Summary:

The vendor management analyst is required to clearly understand the regulations and bank policy governing the vendor management program. The analyst should establish and maintain good relationships with business owners, legal, IT and security, as well as corporate credit, enterprise risk and audit in order to clearly and effectively advise and communicate the requirements of Third-Party Management. The analyst facilitates and oversees appropriate vendor due diligence, contract negotiations and ongoing monitoring of all vendor relationships. the analyst will maintain accurate records of all documents, and contract terms on the vendor management application and internal drive. The Analyst will be required to update procedures as processes change, participate in training and committee meetings.

Job Description:

ESSENTIAL JOB FUNCTIONS

The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.

• Advises business owners of their roles in managing contracts
• Prepares committee agendas and presentations
• Establishes positive relationships within the organization and vendors
• Maintains complete vendor files on internal drive
• Provides support to business owners throughout the live cycle of the contract
• Updates procedures if processes or responsibilities change
• Facilitates contract negotiations with business owners, legal and vendors
• Assists with internal and external audit requests
• Plans daily, weekly and monthly tasks to prioritize and meet deadlines
• Tracks contract renewals or expirations and updates records appropriately
• Ensures all contracts are entered into the contract management system with correct term dates and description
• Collects critical documents and uploads to system ensuring accurate dates are entered
• Ensures all critical documents are uploaded with correct expiration dates if applicable
• Submits vendor documents for assessments
• Generates monthly management reports as assigned
• Attends webinars and completes certification as continued education

SKILLS

• Superior English language skills in order to read and understand contracts and vendor specific requirements appropriately
• Ability to analyze legal and regulatory documents and apply knowledge to daily tasks
• Complex problem solving
• Critical and independent thinking and attention to detail
• Strong interpersonal skills
• Ability to plan and prioritize to manage workload and meet deadlines
• Excellent Microsoft Suite knowledge to edit documents, produce management reports and presentations
• Ability to learn and use various custom applications

EDUCATION & KNOWLEDGE

• Minimum Associate degree, Bachelor or equivalent college coursework that should include English and management with business legal (Minimum 2 years related work experience may substitute education requirements)
• Knowledge and comprehension of basic contract terms and banking regulations, advanced knowledge of Microsoft Suite
• Minimum of two years in banking with experience in contract management, or related experience in compliance, quality assurance or audit
• Webinars related to regulatory guidance on vendor management and current industry best practices, CRVPM certification is recommended