Part Time Office Manager

Our Company 

IBISWorld is growing. Fast. And to keep up with our rapid growth, we’re looking to build on our biggest strength: our people.  

IBISWorld is a global company with offices in Los Angeles, New York, London, Frankfurt, and Melbourne. We are the world’s leading publisher of business research. Our success has created abundant opportunity and we’re looking for the best and brightest to join us as we continue to expand our operations. 

Our mission is to be the premier provider of high-value-added information to the largest and most influential enterprises in the nations where we operate. We do this while maintaining a culture where people are passionate about their work and are surrounded by like-minded, intelligent achievers. 

The Role 

IBISWorld is seeking a hard-working, enthusiastic Office Manager/Admin Assistant with prior experience supporting a corporate environment. Reporting to the HR Generalist, you will be responsible for undertaking a variety of office-support tasks that require working diligently under pressure, dedicating a high degree of attention to detail, and incorporating new and effective ways to better achieve results. If you are a vibrant self-starter who strives for perfection and efficiency, then this may be a great opportunity for you. 

Principal Duties & Responsibilities: 

• Act as the first point of contact for all visitors, deliveries, vendors, job applicants, etc.
• Prepare general email communications for building announcements and staff updates
• Receive, sort, and distribute incoming mail and coordinate outgoing mail and shipping needs
• Maintain and update office bulletin boards and office documents, such as phone lists and seating charts
• Maintain an accurate roster and headcount for the office including hybrid and external employees
• Perform ad-hoc clerical duties such as data entry, printing, scanning, copying and emailing paperwork or online documents
• Liaise with the Finance department, handling vendor contracts, and payments
• Assist in new hire onboarding processes such as issuing office access badges and purchasing equipment as needed
• Maintain supplies, inventory levels, placing orders and stocking needed items from vendors such as FreshDirect, and Amazon
• Organize and coordinate large-scale events, such as meetings, midyear and holiday parties, and lunches
• Set up and clean up after in-office lunches, events, and meetings
• Ensure common areas (office lobby, kitchens, meeting rooms, and storage spaces) are clean and organized
• Maintain kitchen appliances, such as the coffee machine and water station
• Facilitate resolution of office-related equipment malfunctions and respond to requests or issues
• Ensure compliance with all building and company health and safety measures such as fire safety, first aid certification, and other equipment maintenance or trainings
• Liaise with building management for any maintenance or janitorial needs, sourcing, deliveries, and managing vendors
• Act as Tenant Administrator of the building ensuring all necessary building forms are up-to-date
• Any other duties or special projects assigned by HR and Senior Management

Basic Qualifications: 

• Minimum of one-year previous corporate office administration, office support, or related experience preferred
• Bachelor's degree in administration, business, communications, or related field preferred but not required
• Experience working in a fast-paced and professional environment
• High level of accuracy and attention to detail
• Ability to deal with all confidential issues appropriately
• Outstanding interpersonal, verbal and written communication skills across a variety of stakeholders, including peers, managers, customers, and vendors
• Ability to collaborate and work well with others, but also self-motivating and autonomous
• Strong work ethic and organizational skills, with the ability to manage and prioritize various responsibilities and deadlines
• Flexibility to effectively deal with unexpected assignments and changes to workload based on management priorities and business demands
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, Outlook) and other business software programs
• Ability to lift and move items weighing approximately 20 pounds

Compensation:  $26.00 p/hour 

Schedule: This is an on-site role. Must be available Monday – Thursday and work a minimum of 24 – 30 hrs. per week.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. IBISWorld does not pay relocation costs. 

EQUAL OPPORTUNITY EMPLOYER 
IBISWorld provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or genetics. In addition to federal law requirements, IBISWorld complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Salary : $26 - $0